Executive Admin & Project Coordinator – National Security Team

Delaware Nation Industries; Washington; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Premium health benefits

401K matching

Disability insurance

Pet insurance

Professional development reimbursement

Parking and transit benefits

Job summary

The Bureau of Emerging Threats (ET) is seeking an experienced Staff Assistant to support administrative, research, and analytical duties for the Department of State's ET bureau. You will liaise between senior leadership and subordinate offices, coordinate projects, manage calendars, and prepare briefing materials and SOPs.

Successful candidates will hold a Secret Security Clearance and bring proven executive support experience in large organizations, with strong written and verbal communication

Qualifications

• Must have a Secret Security Clearance.
• Proven experience providing executive-level administrative support in a government, military, or large organizational setting.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Experience working in a fast-paced environment.
• Exceptional written and verbal communication skills.
• Demonstrated discretion and professionalism when handling sensitive information.
• Proficiency with standard office software (e.g., Microsoft Office, collaboration tools, calendar systems).
• Manage complex calendars, scheduling high-level meetings, briefings, and travel for senior executives.
• Handle sensitive and confidential information with the highest level of discretion.
• Track action items, deadlines, and deliverables to ensure timely follow-through.
• Coordinate logistics for meetings, events, and interagency engagements, including agendas, materials, and minutes.

Responsibilities

• Oversee the management and administrative operations of bureau headquarters.
• Serve as a critical liaison between senior leadership and subordinate offices.
• Coordinate a wide spectrum of projects within the bureau including research on administrative projects and data analysis.
• Monitor office administrative functions and prepare reports using databases and automated systems.
• Provide information and refer issues to the proper official or agency for resolution.
• Prepare briefing materials, talking points, and executive summaries for bureau leadership.
• Develop and provide administrative training, SOPs, and guidance to subordinate organizations.

Skills

Organizational skills

Time-management

Executive support

Tools

Microsoft Office

Calendar systems

Job description

The Bureau of Emerging Threats (ET) is seeking an experienced Staff Assistant to support administrative, research, and analytical duties for the Department of State's ET bureau. You will liaise between senior leadership and subordinate offices, coordinate projects, manage calendars, and prepare briefing materials and SOPs.

Successful candidates will hold a Secret Security Clearance and bring proven executive support experience in large organizations, with strong written and verbal communication