Executive Admin & Project Coordinator

ADP; Anna's Retreat (United States Virgin Islands); On-site; USD 65,000 - 70,000; Full time

Job summary

ADP, based in the St. Thomas, US Virgin Islands, seeks a Business Administrative Assistant who will provide high-level strategic and administrative support to executive leadership.

This role demands proactive project management, financial coordination, and discreet handling of confidential information to maintain operational excellence across the organization. Responsibilities include managing complex calendars, coordinating travel, preparing reports and presentations, and collaborating with

Qualifications

• Bachelor’s degree preferred.
• 3–6 years’ experience supporting C‑suite or senior leadership.
• Experience in financial administration or budgeting is an asset.
• Excellent written and verbal communication; high confidentiality.

Responsibilities

• Manage complex executive calendars, prioritizing engagements by business objectives.
• Serve as primary liaison between Senior Leadership and internal/external stakeholders.
• Coordinate executive meetings, including agenda prep, minute-taking, and follow-up tracking.
• Arrange detailed travel logistics, including international itineraries and related requirements.
• Prepare high-level correspondence, reports, and presentations for internal and external audiences.

Skills

Calendar management

Stakeholder management

Travel coordination

Project coordination

Financial coordination

Education

Bachelor’s degree in business administration

Tools

Microsoft Office Suite

Job description

ADP, based in the St. Thomas, US Virgin Islands, seeks a Business Administrative Assistant who will provide high-level strategic and administrative support to executive leadership.

This role demands proactive project management, financial coordination, and discreet handling of confidential information to maintain operational excellence across the organization. Responsibilities include managing complex calendars, coordinating travel, preparing reports and presentations, and collaborating with