Senior Executive Assistant - Operations & Exec Support (Hybrid)

Popular, Inc.; Charlotte Amalie (United States Virgin Islands); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Popular is seeking an Executive Administrative Assistant in St. Thomas, U.S. Virgin Islands to provide high-level administrative and operational support to the Division Manager and VI Region.

You will coordinate calendars, manage travel, prepare reports, and help standardize processes to keep operations running smoothly. The role requires a Bachelor’s Degree in Business Administration and at least three years of executive support experience in a corporate or regulated environment, with excellent

Qualifications

• Bachelor's degree in Business Administration.
• Minimum 3 years of executive-level admin support experience.
• Experience in a corporate banking or regulated environment preferred.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide comprehensive administrative support to the Division Manager and management team.
• Prepare and submit reimbursement requests, invoices, and payment requests.
• Manage executive calendars; coordinate meetings; prepare agendas; document meeting minutes and follow-up actions.
• Support budget planning, monitoring, reconciliation, and reporting activities.
• Coordinate logistics for management meetings, strategic planning sessions, and events.
• Arrange domestic and international business travel; manage itineraries.
• Prepare, edit, and compile correspondence, reports, and executive-level documentation.
• Process and track expense reports and corporate card transactions.
• Assist with onboarding and integration activities.
• Gather and analyze information for executive decision-making.
• Create, maintain, and update databases and tracking systems.

Skills

Executive support

Calendar management

Budget planning

Communication skills

Interpersonal skills

Analytical skills

Regulatory knowledge

Education

Bachelor's degree in Business Administration

Tools

MS Office 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Popular is seeking an Executive Administrative Assistant in St. Thomas, U.S. Virgin Islands to provide high-level administrative and operational support to the Division Manager and VI Region.

You will coordinate calendars, manage travel, prepare reports, and help standardize processes to keep operations running smoothly. The role requires a Bachelor’s Degree in Business Administration and at least three years of executive support experience in a corporate or regulated environment, with excellent