Executive Admin & Program Coordinator (Hybrid)

University of Minnesota; Saint Paul (MN); Hybrid; USD 44,000 - 47,000; Full time

Job summary

University of Minnesota seeks an Administrative Associate 2 to support the CIDRAP program leadership with executive and administrative tasks. The role liaises with senior management, project directors, staff, vendors, funders, and internal partners to ensure confidential, efficient operations.

The position covers program management, fiscal oversight, and research support activities, including contract administration, procurement, and communications.

Qualifications

• BA/BS in business administration, public health, communications or related field with at least 2 years of relevant experience, or 6 years total experience.
• Administrative experience in a professional setting with collaborative project management and leadership in administrative functions.
• Excellent interpersonal and communication skills with diverse audiences, including government officials, industry partners, and academics.

Responsibilities

• Foster ongoing communication with external partners and senior leadership to support program goals and operations.
• Provide administrative and operational support to ensure efficient program execution and stakeholder engagement.
• Draft, edit, and distribute communications and meeting materials for the CIDRAP program.
• Coordinate meetings, prepare agendas, track action items, and manage calendars.
• Oversee website content, office supplies, and inventory as needed.

Skills

Administrative experience

Project management

Communication

Team player

Problem solving

Interest in infectious diseases

Education

BA/BS in business administration, public health, communications

Tools

Microsoft Office Suite

Adobe Creative Suite

Canva

Web content management systems

Job description

University of Minnesota seeks an Administrative Associate 2 to support the CIDRAP program leadership with executive and administrative tasks. The role liaises with senior management, project directors, staff, vendors, funders, and internal partners to ensure confidential, efficient operations.

The position covers program management, fiscal oversight, and research support activities, including contract administration, procurement, and communications.