Executive Admin Partner to VP - Global Calendar & Travel

Meta; New York (NY); On-site; USD 101,000 - 145,000; Full time

Job summary

Meta is seeking an experienced Executive Administrative Partner to support a VP on the leadership team. The role requires masterful problem-solving, organizational strengths with complex calendars and heavy travel planning, and exceptional communication.

The successful candidate will build relationships across Meta, coordinate meetings and travel, manage expenses, and support global teams across time zones.

Qualifications

• 5+ years of experience supporting one or more executives.
• 5+ years coordinating travel logistics for executives.
• 5+ years managing calendars and expense reports.
• Ability to prioritize multiple projects.
• Proficiency with Microsoft Office and Google Suite.

Responsibilities

• Coordinate internal and external meetings.
• Manage complex calendar setup and movement.
• Prepare expense reports and purchase requisitions.
• Coordinate domestic and international travel arrangements.
• Organize space planning, offsite events, and team all-hands meetings.
• Build cross-functional relationships between departments.
• Partner closely with team lead admins.
• Communicate key organizational and company updates to admins and cross-functional partners.
• General office duties as needed.

Skills

Executive support

Travel logistics

Calendar management

Expense reporting

Project prioritization

MS Office

Google Workspace

Tools

Microsoft Office

Google Suite

Job description

Meta is seeking an experienced Executive Administrative Partner to support a VP on the leadership team. The role requires masterful problem-solving, organizational strengths with complex calendars and heavy travel planning, and exceptional communication.

The successful candidate will build relationships across Meta, coordinate meetings and travel, manage expenses, and support global teams across time zones.