Executive Admin Partner to CHRO (Hybrid)

State-of-Washington-Dept.-of-Enterprise-Service; Olympia (WA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

State of Washington Department of Enterprise Services (DES) is seeking an Administrative Assistant 5 to support the Chief Human Resources Officer and HR leadership. The role focuses on managing complex schedules, coordinating division activities, and handling confidential information with discretion.

You will lead administrative projects, track deadlines, and ensure effective records management while aligning with agency priorities and compliance standards.

Qualifications

• Manage executive matters with independent judgment and authority.
• Anticipate admin needs, organize work, and adjust priorities.
• Coordinate multi-person projects and ensure timely completion.
• Manage leadership calendars; balance deadlines and travel requests.
• Prepare and edit reports, correspondence, and meeting materials.
• Communicate leadership directions clearly; coordinate follow-ups.

Responsibilities

• Act as primary admin liaison between CHRO, HR leadership, agency divisions, and external clients.
• Manage CHRO and HR leadership calendars, prioritize requests, coordinate travel.
• Oversee day-to-day HR division operations; draft correspondence and reports; protect confidential data.
• Organize division meetings/events; prepare agendas and track follow-ups.
• Plan, organize, and coordinate complex HR projects from start to finish with timelines.
• Develop and monitor systems to track tasks, deadlines, decisions, and follow-ups across HR functions.
• Gather information from varied sources; liaise with staff to keep projects moving.
• Coordinate HR records management; ensure retention in partnership with records officer and State Archives.
• Review filing systems for compliance; implement streamlined tracking for retention requirements.
• Coordinate public records requests, legislative plans, and staff follow-ups across HR.
• Serve as main contact for executive leadership; manage scheduling and correspondence.
• Other duties as needed.

Skills

Executive support

Prioritization

Project coordination

Calendar management

Report drafting

Effective communication

Meeting planning

Confidential information handling

MS Office

Policy application

Record keeping

Communication & collaboration

Time management

Tools

MS Office Suite

Job description

State of Washington Department of Enterprise Services (DES) is seeking an Administrative Assistant 5 to support the Chief Human Resources Officer and HR leadership. The role focuses on managing complex schedules, coordinating division activities, and handling confidential information with discretion.

You will lead administrative projects, track deadlines, and ensure effective records management while aligning with agency priorities and compliance standards.