Executive Admin & Operations Support Lead

Constellation Energy Corp.; Walnut Creek (CA); On-site; USD 78,000 - 87,000; Full time

Job summary

Constellation Energy Corp. in Walnut Creek, CA seeks an experienced administrative professional to support the Management team and Business Unit, handling confidential information with discretion and delivering high-quality work.

The role requires scheduling, document preparation, budget oversight, event coordination, payroll data entry, and cross-functional collaboration in a fast-paced environment. The position emphasizes in-office presence Monday–Friday, with opportunities to contribute to

Qualifications

• High school diploma or GED required.

Responsibilities

• Schedule and manage appointments, meetings, and conferences, while prioritizing phone calls, emails, and inquiries.
• Prepare and edit documents, reports, presentations, and correspondence, supporting special projects and initiatives.
• Oversee budget management, including monitoring expenses and processing invoices.
• Organize and facilitate events, such as staff meetings, retreats, and workshops.
• Reviews timesheets and payroll reports, and enters data into the payroll system.
• Provides administrative support to other business units as needed.
• Supports, facilitates, and promotes coordination and collaboration across functional teams.
• Ensure the confidentiality and security of information and data, maintaining the highest level of professionalism and discretion.
• Anticipate and resolve any issues or problems that may arise for the executive.
• Ensure compliance with company policies related to expense reporting and approval process, submit expenses on behalf of the executive. May act as a delegate in reviewing and approving expense reports for the department.

Skills

Microsoft 365

Communication skills

Organizational skills

Time management

Problem solving

Independence

Multi-tasking

Process improvements

Business acumen

Education

High school diploma or GED

Tools

Concur

Timekeeping software

Oracle

SailPoint

AS9

Service ticket software

Job description

Constellation Energy Corp. in Walnut Creek, CA seeks an experienced administrative professional to support the Management team and Business Unit, handling confidential information with discretion and delivering high-quality work.

The role requires scheduling, document preparation, budget oversight, event coordination, payroll data entry, and cross-functional collaboration in a fast-paced environment. The position emphasizes in-office presence Monday–Friday, with opportunities to contribute to