Executive Admin & Operations Support

Donnelly-Boland and Associates; Pittsburgh (Allegheny County); On-site; USD 35,000 - 55,000; Full time

Job summary

Donnelly-Boland and Associates is seeking an Administrative Assistant to provide comprehensive support to senior leadership in a fast-paced CPA and management consulting firm. The role emphasizes discretion, reliability, and proactive organization to keep executives' priorities on track and information secure.

The successful candidate will manage calendars, prepare correspondence and presentations, coordinate travel, and support projects while maintaining flawless attention to detail across

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Dependable with minimal supervision; discreet with information.
• Excellent written and verbal communication skills.

Responsibilities

• Provide high-level administrative support to executives, including calendar management, meeting coordination, and travel arrangements
• Prepare, proofread, and edit correspondence, reports, and presentations with a strong attention to detail
• Manage confidential information with the utmost integrity and professionalism
• Serve as a reliable point of contact between executives and internal/external stakeholders
• Organize and maintain files, records, and documentation systems for easy retrieval and accuracy
• Track deadlines, follow up on action items, and ensure timely completion of tasks
• Coordinate meetings, including agendas, materials, minutes, and logistics
• Anticipate executive needs and proactively resolve issues to support daily operations
• Assist with project management and process improvements to enhance efficiency

Skills

Administrative experience

Attention to detail

Organizational skills

Communication skills

Discretion and integrity

Tools

Microsoft Office Suite

Job description

Donnelly-Boland and Associates is seeking an Administrative Assistant to provide comprehensive support to senior leadership in a fast-paced CPA and management consulting firm. The role emphasizes discretion, reliability, and proactive organization to keep executives' priorities on track and information secure.

The successful candidate will manage calendars, prepare correspondence and presentations, coordinate travel, and support projects while maintaining flawless attention to detail across