Executive Admin Assistant

Oak-Orchard-Community-Health-Center,-Inc; Town of Clarkson (NY); On-site; USD 80,000 - 110,000; Full time

Job summary

Oak-Orchard-Community-Health-Center,-Inc is seeking a polished Executive Administrator to provide high-level support to two senior executives in a fast-paced healthcare organization. This role requires discretion, foresight, and impeccable judgment to anticipate needs and maintain smooth operations.

You will manage complex calendars, prepare meetings, coordinate travel, and liaise with board members, providers, and staff while safeguarding confidentiality.

Qualifications

• 5+ years of executive-level administrative experience.
• Healthcare experience strongly preferred.
• Advanced Microsoft Office skills.
• Exceptional written communication.
• Strong organization skills.
• Exceptional time-management skills.

Responsibilities

• Provide comprehensive executive support to two senior leaders, including calendar management, meeting prep, and travel coordination.
• Anticipate needs and identify scheduling conflicts and deadlines before they arise.
• Act as gatekeeper and liaison with Board, providers, employees, and stakeholders with confidentiality.
• Coordinate meetings, agendas, minutes, action-item tracking, and follow-through.
• Adapt to the executives' working styles in a high-volume healthcare environment.

Skills

Written communication

Organization

Time management

Discretion

Tools

Microsoft Office

Job description

Description

We are seeking a polished, highly organized, and proactive Executive Administrator to provide high-level support to two senior executives within a fast-paced healthcare organization. This role requires exceptional judgment, discretion, foresight, and the ability to anticipate needs before they arise.

Key Responsibilities

• Provide comprehensive executive support to two senior leaders, including complex calendar management, meeting preparation, correspondence, travel coordination, and day-to-day prioritization.
• Anticipate executive needs and stay several steps ahead, proactively identifying scheduling conflicts, deadlines, follow-up items, organizational needs, and potential challenges before they require attention.
• Serve as a trusted liaison and gatekeeper for the executive office, professionally interacting with Board members, providers, employees, community partners, and other key stakeholders while maintaining strict confidentiality.
• Coordinate and support executive, management, and Board-related meetings, including agendas, materials, minutes, action-item tracking, special projects, and timely follow-through.
• Bring exceptional organization, executive presence, adaptability, and sound judgment to a high-volume, fast-paced healthcare environment, while learning and adapting to the individual working styles and preferences of established senior executives.

Requirements

Qualifications:

• 5+ years of executive-level administrative experience preferred
• Healthcare experience strongly preferred
• Advanced Microsoft Office skills
• Exceptional written communication
• Strong organization skills
• Exceptional time-management skills required