Executive Admin & Operations Lead

Us Bank; Charlotte (NC); On-site; USD 64,471,680 - 85,962,240; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Life insurance

Disability insurance

Parental leave

401(k) plan

Paid vacation

Paid holidays

Adoption assistance

Job summary

U.S. Bank is seeking an Administrative Assistant to support the Macro Products Group leaders, handling office management tasks and coordinating with vendors and on onboarding through FINRA requirements. The role involves organizing communications, travel for client engagements, and daily administrative support.

Requirements include a high school diploma and 5+ years of administrative experience. The position emphasizes collaboration across managers, controls partners, and business leaders with

Qualifications

• High school diploma or equivalent.
• Typically five or more years of experience in administrative and support staff activities.

Responsibilities

• Update, review, and maintain the inventory of Macro Policies and Procedures. Identify areas to consolidate, remove, or change a procedure to identify time and efficiency savings.
• Review and maintain Regulatory required official storage locations that must be accessible within a compressed timeline and contain all required Regulatory information and approvals.
• Continuously analyze and challenge vendor invoices to manage expenses.
• Organize new hire onboarding including Regulatory required training and FINRA registrations.
• Maintain IT infrastructure and assist with office planning and enhancements.
• Plan and deliver client engagement activities both internal and at outside locations including corporate travel.
• Prepare Macro group communications including memos, emails, calendar updates, and other correspondence.
• Provide general office support and assistance to the Macro team.

Skills

Office administration

Vendor coordination

Communication

Education

High school diploma or equivalent

Job description

U.S. Bank is seeking an Administrative Assistant to support the Macro Products Group leaders, handling office management tasks and coordinating with vendors and on onboarding through FINRA requirements. The role involves organizing communications, travel for client engagements, and daily administrative support.

Requirements include a high school diploma and 5+ years of administrative experience. The position emphasizes collaboration across managers, controls partners, and business leaders with