Executive Assistant & Operations Coordinator

U.S. Bank; New York, Northern (NY, KY); Hybrid; USD 74,000 - 87,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) plan

Paid vacation

Paid holidays

Parental leave

Job summary

U.S. Bank is seeking an organized Administrative Assistant to support a senior leader and their team. You will manage calendars, coordinate meetings and travel, handle expense processing, and assist with communications and office operations.

This role requires discretion, strong written and verbal communication, and the ability to juggle multiple priorities in a fast-paced corporate environment. Three+ years of relevant experience and MS Office proficiency are required.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• 3+ years of administrative, executive support, office management, or related experience.
• Experience supporting leaders in a professional business environment.
• Strong proficiency with Microsoft Office applications, including Outlook, PowerPoint, Word, Excel, and Teams.
• Experience managing calendars, coordinating travel, and processing expense reports.
• Strong written and verbal communication skills.
• Excellent organizational, planning, and time-management skills.
• Discretion with confidential information.

Responsibilities

• Provide executive and administrative support to a senior leader and team.
• Manage complex calendars and coordinate meetings across time zones.
• Arrange domestic and international travel and itineraries.
• Prepare and submit expense reports accurately and timely.
• Coordinate meeting logistics, agendas, materials, and room reservations.
• Assist with development and distribution of meeting notes and items.
• Support office management and project coordination as needed.

Skills

Calendar management

Travel coordination

Expense reporting

Microsoft Office

Communication skills

Organizational skills

Education

High school diploma

Bachelor's/Associate preferred

Tools

Outlook

PowerPoint

Word

Excel

Teams

Job description

U.S. Bank is seeking an organized Administrative Assistant to support a senior leader and their team. You will manage calendars, coordinate meetings and travel, handle expense processing, and assist with communications and office operations.

This role requires discretion, strong written and verbal communication, and the ability to juggle multiple priorities in a fast-paced corporate environment. Three+ years of relevant experience and MS Office proficiency are required.