Macro Desk - Administrative Assistant

Us Bank; Charlotte (NC); On-site; USD 64,471,680 - 85,962,240; Full time

Benefits offered by this job

Healthcare (medical, dental, vision)

Life insurance

Disability insurance

Parental leave

401(k) plan

Paid vacation

Paid holidays

Adoption assistance

Job summary

U.S. Bank is seeking an Administrative Assistant to support the Macro Products Group leaders, handling office management tasks and coordinating with vendors and on onboarding through FINRA requirements. The role involves organizing communications, travel for client engagements, and daily administrative support.

Requirements include a high school diploma and 5+ years of administrative experience. The position emphasizes collaboration across managers, controls partners, and business leaders with

Qualifications

• High school diploma or equivalent.
• Typically five or more years of experience in administrative and support staff activities.

Responsibilities

• Update, review, and maintain the inventory of Macro Policies and Procedures. Identify areas to consolidate, remove, or change a procedure to identify time and efficiency savings.
• Review and maintain Regulatory required official storage locations that must be accessible within a compressed timeline and contain all required Regulatory information and approvals.
• Continuously analyze and challenge vendor invoices to manage expenses.
• Organize new hire onboarding including Regulatory required training and FINRA registrations.
• Maintain IT infrastructure and assist with office planning and enhancements.
• Plan and deliver client engagement activities both internal and at outside locations including corporate travel.
• Prepare Macro group communications including memos, emails, calendar updates, and other correspondence.
• Provide general office support and assistance to the Macro team.

Skills

Office administration

Vendor coordination

Communication

Education

High school diploma or equivalent

Job description

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

The Administrative Assistant supports the Macro Products Group leaders across constantly evolving initiatives. As executives may have varying needs, the expectations for an office manager can vary. Responsibilities may include the following activities:

• Update, review, and maintain the inventory of Macro Policies and Procedures. Identify areas to consolidate, remove, or change a procedure to identify time and efficiency savings.
• Review and maintain Regulatory required official storage locations that must be accessible within a compressed timeline and contain all required Regulatory information and approvals.
• Continuously analyze and challenge vendor invoices to manage expenses.
• Organize new hire onboarding including Regulatory required training and FINRA registrations.
• Maintain IT infrastructure and assist with office planning and enhancements.
• Plan and deliver client engagement activities both internal and at outside locations including corporate travel.
• Prepare Macro group communications including memos, emails, calendar updates, and other correspondence.
• Provide general office support and assistance to the Macro team.

Basic Qualifications

• High school diploma or equivalent
• Typically five or more years of experience in administrative and support staff activities

Preferred Skills/Experience

Office managers display varied skills and qualifications. They operate as a key support for management. The skills that an office manager should possess include, but are not limited to:

• Decision-making: The role requires teammates to make independent decisions on a daily basis, addressing the best way to handle specific activities.
• Communications and collaboration: This role must collaborate with other managers, controls partners, business leaders, support personnel, and clients on a regular basis.
• Organizational skills: The ability to maintain order helps ensure the office manager remains focused on the list of priorities and allocates the required amount of time and energy for success. Meeting deadlines is a key requirement.
• Escalation: At times, it will be required to get the attention of management no matter the situation. Understanding the circumstances and people that generate the need for escalation will be critical.
• Writing: All communication including emails, letters, and presentations reflect upon their employers, a role requirement includes the ability to write professionally, using proper spelling and grammar.
• Analytics: Office managers must have exceptional attention to detail, proven problem-solving aptitude, and the ability to meet deadlines.
• Fostering trust and confidence in your abilities are key components for success within this role.

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistanceSick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $22.50 - $30.00

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance. U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.