Senior Administrative Specialist: Office Ops & Exec Support

Roman Health Pharmacy LLC; Austin, Northern (TX, KY); Hybrid; USD 48,000 - 64,000; Full time

Benefits offered by this job

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Benefits package

Job summary

CesiumAstro is seeking a highly organized Senior Administrative Assistant to support day-to-day operations. You will be the face of the company to employees, visitors, and vendors, handling calendar management, travel, supplies, and events.

The ideal candidate has at least 7 years of office administration experience, an associate degree (bachelor's preferred), and strong communication skills. This role is full-time and based in Austin, with opportunities to collaborate across multiple

Qualifications

• 7+ years of office administration and/or receptionist experience.
• Associate’s degree required; bachelor's degree preferred.
• Outstanding organization skills with strong detail orientation and critical thinking.
• Experience managing complex travel arrangements and calendars for meetings.

Responsibilities

• Oversee and coordinate day-to-day office operations for efficiency.
• Support senior leaders, managers and employees across teams with organizational tasks.
• Greet visitors and set up conference rooms for meetings.
• Schedule meetings, manage calendars, and book travel.
• Order, organize and maintain office supplies and snacks/drinks.
• Coordinate onsite catering for lunches and special events (board meetings, birthdays).
• Collaborate with outside vendors and team members on administrative tasks and special orders.
• Assist with contractor coordination and service providers for facility projects.
• Prepare expense reports for designated management team members.

Skills

Office administration

Reception

Calendar management

Travel arrangements

Vendor coordination

Communication skills

Team collaboration

Education

Associate’s degree

Bachelor's degree

Tools

Microsoft Office Suite

Job description

CesiumAstro is seeking a highly organized Senior Administrative Assistant to support day-to-day operations. You will be the face of the company to employees, visitors, and vendors, handling calendar management, travel, supplies, and events.

The ideal candidate has at least 7 years of office administration experience, an associate degree (bachelor's preferred), and strong communication skills. This role is full-time and based in Austin, with opportunities to collaborate across multiple