Executive Admin & Operations Coordinator

Omaha Eppley Airfield; Omaha (NE); On-site; USD 63,000 - 77,000; Full time

Benefits offered by this job

Competitive salaried compensation

Comprehensive health benefits

Paid time off & holidays

Retirement plan

Professional development opportunities

Stable, collaborative work environment

Job summary

Omaha Airport Authority is seeking an Administrative Services Coordinator in Omaha, NE, to provide confidential executive support and lead administrative coordination for the CEO and Legal & Administration Department. The role includes records management, HR support, office operations, and cross-departmental projects to ensure efficient airport operations.

You will interact with Board members, counsel, consultants, agencies, and stakeholders, handling sensitive information with discretion and

Qualifications

• High school diploma or GED required; associate degree preferred.
• 3+ years of progressively responsible administrative experience supporting executives or senior management.
• Experience in executive support, office management, government or municipal administration, HR support, legal office administration, contract administration, records management, or project coordination preferred.
• Must maintain strict confidentiality and exercise sound judgment, discretion, and initiative.
• Ability to communicate professionally with executives, managers, employees, Board members, attorneys, governmental agencies, applicants, and partners.
• Ability to produce accurate, polished correspondence, reports, presentations, and meeting materials.
• Ability to prioritize, manage multiple assignments, and meet deadlines in a fast-paced environment.
• Ability to learn and apply legal, public-sector, governance, procurement, records, HR, and administrative processes.

Responsibilities

• Provide confidential, high-level administrative support to the CEO, executives, and Legal & Administration Department.
• Coordinate executive calendars, meetings, travel, and board interactions.
• Prepare and format correspondence, reports, presentations, and contracts.
• Monitor assignments, deadlines, and follow-ups to support priorities.
• Maintain confidential records and electronic repositories.
• Backup support for Board functions, including materials and packets.

Skills

Administrative experience

Executive support

Discretion & confidentiality

Communication skills

Organization & prioritization

Problem solving

Independence & teamwork

Professionalism

Attention to detail

Legal/records awareness

Office operations

Multiple project coordination

Confidentiality handling

Critical dates tracking

Education

Associate degree or higher in Business Administration, Office Administration, Public Administration, Human Resources, Legal Studies, or related field

High school diploma or GED

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Teams

Adobe Acrobat Pro

SharePoint

Electronic document management systems

AI productivity tools

Job description

Omaha Airport Authority is seeking an Administrative Services Coordinator in Omaha, NE, to provide confidential executive support and lead administrative coordination for the CEO and Legal & Administration Department. The role includes records management, HR support, office operations, and cross-departmental projects to ensure efficient airport operations.

You will interact with Board members, counsel, consultants, agencies, and stakeholders, handling sensitive information with discretion and