Executive Admin & Operations Coordinator

Amazon; Oakley (CA); On-site; USD 36,000 - 52,000; Full time

Job summary

Amazon.com Services LLC - A57 in Oakley, CA is seeking an Administrative Assistant to support the General Manager and fulfillment center Operations team with high organization and discretion.

The role handles calendars, travel, meetings, reports, and internal communications across multiple platforms; requires 1+ year admin experience at executive level and strong MS Office skills. This position offers growth and cross-functional exposure.

Qualifications

• 1+ year of experience with computers and Microsoft Office applications.
• Able to lift up to 49 pounds and stand for shifts up to 12 hours.
• High school diploma or equivalent.
• Work 40 hours/week, and overtime as required.
• Flexible schedule including weekends, nights, and/or holidays.
• Are 18 years of age or older.
• 2+ years administrative support experience at an executive level.
• 1+ year experience with event planning or project management.

Responsibilities

• Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
• Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
• Typing meeting notes, creating conference agendas and minor content curriculum creation.
• Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
• Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables.
• Management of complex calendars and scheduling with diplomacy and discretion.
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC.
• Serve as representative on department team-building activities and peer recognition

Skills

Calendar management

Executive support

Event planning

Project management

Communication

Confidential information handling

Education

High school diploma or equivalent

Associate or bachelor’s Degree

Tools

Microsoft Office

Job description

Amazon.com Services LLC - A57 in Oakley, CA is seeking an Administrative Assistant to support the General Manager and fulfillment center Operations team with high organization and discretion.

The role handles calendars, travel, meetings, reports, and internal communications across multiple platforms; requires 1+ year admin experience at executive level and strong MS Office skills. This position offers growth and cross-functional exposure.