Executive Admin & Operations Coordinator

Socket.dev; Hempfield Township (Westmoreland County); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Growth opportunities

Payroll exposure

Cross-functional exposure

Fast-paced environment

Job summary

NU3S Market Café, Car Wash & AutoCare in Jamaica Queens NY is hiring an Administrative Assistant / Operations Coordinator onsite. You will back the General Manager, maintain records, coordinate meetings, and handle customer inquiries and HR tasks.

This role partners across Operations, HR, Finance, Vendors, and Contractors to keep the business organized and compliant. Strong communication and confidentiality are essential.

Qualifications

• 2+ years in administrative, executive assistant, office management, or operations support.
• Strong organization, multitasking, and follow‑up skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent communication and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with time and attendance, HR administration, recruiting coordination, compliance, or vendor management is preferred.
• Ability to take initiative and work independently is a must.

Responsibilities

• Provide direct support to the General Manager.
• Maintain task lists, follow-up logs, operational records, and reports.
• Coordinate appointments, meetings, and service schedules.
• Escalate issues to appropriate channels.
• Answer incoming calls and general inquiries.
• Take accurate messages and route them appropriately.
• Maintain customer inquiry and complaint logs.
• Coordinate customer follow‑up and service requests.
• Schedule interviews and coordinate candidate communications.
• Assist with new hires and onboarding.
• Follow up on missing employment and compliance documents.
• Assist with payroll time and attendance for compliance.
• Follow up with supervisors and employees on records.
• Assist with scheduling, payroll-related admin tasks and reporting.
• Coordinate vendors, contractors, deliveries, and service providers.
• Assist with purchasing requests and office supplies.
• Track operational requests and ensure timely completion.
• Work with department supervisors to monitor tasks.
• Maintain invoices, receipts, deposits, and petty cash records.
• Track permits, licenses, contracts, and insurance certificates.
• Monitor deadlines, renewals, and compliance.
• Support audits and document reviews.

Skills

Organization

Multitasking

Follow-up

Communication

Customer service

Confidentiality

Time & attendance

HR administration

Recruiting coordination

Vendor management

Initiative

Independence

Tools

Microsoft Office

Job description

NU3S Market Café, Car Wash & AutoCare in Jamaica Queens NY is hiring an Administrative Assistant / Operations Coordinator onsite. You will back the General Manager, maintain records, coordinate meetings, and handle customer inquiries and HR tasks.

This role partners across Operations, HR, Finance, Vendors, and Contractors to keep the business organized and compliant. Strong communication and confidentiality are essential.