Executive Admin & Operations Coordinator

Workstream; Erie (Erie County); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Professional development opportunities

Major Holiday time off

Opportunities for advancement

Job summary

Red Letter Hospitality is seeking an experienced Administrative Assistant to join our team. The role focuses on supporting executive leadership, business operations, and restaurant administrative functions.

The ideal candidate is highly organized, detail-oriented, and proficient with calendars, emails, and office systems. Responsibilities include managing calendars, coordinating meetings and travel, handling vendor relations and accounts payable, and assisting with onboarding, payroll support,

Qualifications

• Experience in administrative support including executive assistance, office management, bookkeeping, or HR support preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks, manage deadlines, and maintain confidentiality.
• Proficiency with email, calendars, electronic records, and office systems.
• Experience with invoice processing, expense tracking, onboarding, payroll support, or benefits administration preferred.

Responsibilities

• Manage executive calendars, schedule appointments, coordinate meetings, and facilitate travel arrangements and related logistics.
• Oversee email communications, prioritize correspondence, respond as appropriate, and maintain organized records and filing systems.
• Coordinate vendor relationships, purchasing activities, invoice processing, expense tracking, and accounts payable functions.
• Monitor project timelines, track action items, and follow up on deadlines to ensure timely completion of business initiatives.
• Administer personal and business financial support activities, including bill payment coordination, banking transactions, account reconciliations, expense management, bookkeeping, and payroll support.
• Maintain electronic and physical records, including financial, legal, tax, personnel, and executive documentation.
• Coordinate employee onboarding, personnel record management, and benefits administration for restaurant operations, ensuring accurate documentation and compliance with established procedures.
• Support special events, restaurant initiatives, office projects, and seasonal activities to ensure efficient operations and a professional workplace environment.

Skills

Organizational skills

Attention to detail

Calendar management

Communication skills

Confidentiality

Job description

Red Letter Hospitality is seeking an experienced Administrative Assistant to join our team. The role focuses on supporting executive leadership, business operations, and restaurant administrative functions.

The ideal candidate is highly organized, detail-oriented, and proficient with calendars, emails, and office systems. Responsibilities include managing calendars, coordinating meetings and travel, handling vendor relations and accounts payable, and assisting with onboarding, payroll support,