Executive Admin Assistant & HR/Ops Support

Three Oaks Hospitality; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Flexible Schedule

Employee Discount

Free Parking

Collaborative Team Environment

Job summary

Three Oaks Hospitality is seeking an Administrative Assistant to serve as the right hand to our executive leadership team and to assist Accounting, Operations, and HR. The role thrives in a fast-paced environment with a love for variety and attention to detail.

You will manage calendars, coordinate meetings, handle correspondence, prepare documents and reports, and support day-to-day office operations while maintaining a positive, proactive attitude.

Qualifications

• Prior administrative or executive support experience preferred.
• Excellent organizational skills and sharp attention to detail.
• Strong written and verbal communication.
• Proficiency with Microsoft Office / Google Workspace and calendar management tools.
• A valid driver's license, reliable personal vehicle, and clean driving record (required for errands).

Responsibilities

• Manage calendars and coordinate meetings for the executive leadership team.
• Juggle shifting priorities with a calm, can-do attitude.
• Provide administrative support to Accounting, Operations, and HR, helping keep projects, paperwork, and processes aligned with SOPs.
• Handle occasional off-site errands (personal transportation required — mileage reimbursed).
• Manage correspondence, prepare documents and reports.
• Maintain files and records, order supplies, greet visitors, and take on day-to-day tasks that keep the office operating efficiently.
• Support the corporate office wherever needed with a flexible, team-first mindset

Skills

Calendar management

Organizational skills

Written communication

Verbal communication

MS Office / Google Workspace

Attention to detail

Driver's license

Tools

Microsoft Office

Google Workspace

Job description

Three Oaks Hospitality is seeking an Administrative Assistant to serve as the right hand to our executive leadership team and to assist Accounting, Operations, and HR. The role thrives in a fast-paced environment with a love for variety and attention to detail.

You will manage calendars, coordinate meetings, handle correspondence, prepare documents and reports, and support day-to-day office operations while maintaining a positive, proactive attitude.