Executive Admin & Operations Coordinator

Sundance Institute; Boulder (CO); Remote; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Sundance Film Festival passes andbenef

Job summary

Sundance Institute seeks a Temporary Coordinator to support the Chief Marketing, Brand, and Communications Officer. The role handles scheduling, travel, and executive communications to keep the department running smoothly.

The position also manages budgets, prepares reports and presentations, coordinates cross‑functional projects, and safeguards confidential information while aligning with organizational priorities. This is a full‑time temporary assignment based near Boulder, CO.

Qualifications

• 2 years of experience providing administrative, executive, project coordination, or operational support.
• Demonstrated experience supporting a leader, executive, or complex cross-functional teams.
• Advanced proficiency with Microsoft Office, Google Workspace, spreadsheets, presentation software, and other project management tools.

Responsibilities

• Manage the CMBCO's calendar, meeting schedules, travel arrangements, and logistical planning while identifying conflicts and priorities.
• Coordinate meeting agendas, prepare presentation materials, document action items, and ensure timely follow-up.
• Draft, edit, and coordinate correspondence, reports, presentations, and other executive communications.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Support leadership meetings, Board meetings, partner meetings, and other high-level engagements.
• Coordinate onboarding activities, departmental documentation, org charts, and internal resources.

Skills

Administrative support

Executive support

Project coordination

Budget management

Communication skills

Time management

Discretion/confidentiality

Microsoft Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

Sundance Institute seeks a Temporary Coordinator to support the Chief Marketing, Brand, and Communications Officer. The role handles scheduling, travel, and executive communications to keep the department running smoothly.

The position also manages budgets, prepares reports and presentations, coordinates cross‑functional projects, and safeguards confidential information while aligning with organizational priorities. This is a full‑time temporary assignment based near Boulder, CO.