Temporary Coordinator to Chief Marketing, Brand, and Communications Officer

Sundance Institute; Boulder (CO); Remote; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health, vision, and dental insurance

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Sundance Film Festival passes andbenef

Job summary

Sundance Institute seeks a Temporary Coordinator to support the Chief Marketing, Brand, and Communications Officer. The role handles scheduling, travel, and executive communications to keep the department running smoothly.

The position also manages budgets, prepares reports and presentations, coordinates cross‑functional projects, and safeguards confidential information while aligning with organizational priorities. This is a full‑time temporary assignment based near Boulder, CO.

Qualifications

• 2 years of experience providing administrative, executive, project coordination, or operational support.
• Demonstrated experience supporting a leader, executive, or complex cross-functional teams.
• Advanced proficiency with Microsoft Office, Google Workspace, spreadsheets, presentation software, and other project management tools.

Responsibilities

• Manage the CMBCO's calendar, meeting schedules, travel arrangements, and logistical planning while identifying conflicts and priorities.
• Coordinate meeting agendas, prepare presentation materials, document action items, and ensure timely follow-up.
• Draft, edit, and coordinate correspondence, reports, presentations, and other executive communications.
• Maintain confidentiality and exercise sound judgment with sensitive information.
• Support leadership meetings, Board meetings, partner meetings, and other high-level engagements.
• Coordinate onboarding activities, departmental documentation, org charts, and internal resources.

Skills

Administrative support

Executive support

Project coordination

Budget management

Communication skills

Time management

Discretion/confidentiality

Microsoft Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Project management tools

Job description

Temporary Coordinator to Chief Marketing, Brand, and Communications Officer

The Temporary Coordinator to the Chief Marketing, Brand, and Communications Officer (CMBCO) provides high-level administrative, operational, and project coordination support to the (CMBCO) while serving as a central resource for the broader department.

Reporting to the CMBCO, this role manages complex scheduling, meeting coordination, departmental communications, budget administration, project tracking, and operational processes that support the successful execution of departmental priorities. The Coordinator also assists with cross-functional initiatives, leadership meetings, reporting, special projects, and day-to-day administrative operations across the team.

This position requires exceptional organization, discretion, professionalism, and attention to detail, with the ability to anticipate needs, manage competing priorities, and maintain confidentiality while supporting executive-level work.

This temporary position works full time (40 hours per week) from Monday, November 30, 2026 through Friday, April 30, 2027 and requires extended hours, including evenings and weekends to meet key deadlines and respond to on-call needs as assigned. This position is required to be based within a commutable distance to Boulder, CO.

Top priorities include but are not limited to…

Managing the CMBCO's calendar, meeting schedules, travel arrangements, and logistical planning while proactively identifying scheduling conflicts and priorities.

Coordinating meeting agendas, preparing presentation materials, document action items, and ensuring timely follow-up on departmental priorities.

Drafting, editing, proofreading, and coordinating correspondence, reports, presentations, and other executive communications.

Managing confidential information with professionalism, discretion, and sound judgment.

Supporting preparation for Leadership meetings, Board meetings, partner meetings, and other high-level engagements.

Serving as a central point of coordination for departmental meetings, communications, workflows, and operational processes.

Coordinating onboarding activities, departmental documentation, organizational charts, and internal resources.

Maintaining departmental files, records, templates, contact lists, and operational documentation.

Supporting coordination of cross-functional projects and departmental initiatives led by the CMBCO.

Assisting with planning department meetings, retreats, leadership sessions, and team events.

Supporting the CMBCO with budget administration, expense tracking, purchase requests, invoice processing, and financial documentation.

Maintaining departmental budget reports, monitor expenditures, and assist with forecasting updates.

Coordinating vendor agreements, contracts, purchase orders, and related administrative documentation.

Partnering with Finance to ensure timely processing and compliance with organizational policies.

Tracking departmental priorities, strategic initiatives, and project timelines to support successful execution.

Supporting data collection, reporting, updates, and maintenance of departmental tracking systems.

Building positive working relationships across the department and with internal stakeholders throughout Sundance Institute.

Contributing to a collaborative, equitable, and inclusive team culture that supports organizational success.

Identifying opportunities to improve administrative processes, operational efficiency, and departmental organization.

Performing other duties and special projects as assigned by the Director in support of departmental priorities and organizational goals.

You have the following direct or transferable qualifications and skills:

2 years of experience providing administrative, executive, project coordination, or operational support.

Demonstrated experience supporting a leader, executive, or complex cross-functional teams.

Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.

Excellent written and verbal communication skills with strong attention to detail and accuracy.

Experience preparing presentations, reports, meeting materials, and executive correspondence.

Strong financial and administrative aptitude, including experience supporting budgets, expense tracking, invoices, or purchasing processes.

Advanced proficiency with Microsoft Office, Google Workspace, spreadsheets, presentation software, and other project management tools.

Demonstrated ability to maintain confidentiality and exercise sound judgment while handling sensitive information.

Strong interpersonal skills with the ability to build collaborative relationships across all levels of an organization.

Demonstrated commitment to equity, inclusion, accessibility, and fostering a culture of belonging.

Legal authorization to work in the United States.

You will be successful in this role if you...

Provide exceptional administrative and operational support that enables the CMBCO to effectively achieve departmental priorities.

Consistently anticipate needs, manage competing priorities, and maintain highly organized systems that improve team efficiency and effectiveness.

Build trusted relationships across the organization through responsiveness, discretion, and exceptional communication.

Support the successful coordination of departmental budgets, projects, meetings, and operational initiatives while maintaining accuracy and attention to detail.

Demonstrate initiative, adaptability, collaboration, and sound judgment in a dynamic environment while contributing to an inclusive team culture.

In addition to an hourly pay of $22.25, this position* is eligible for our comprehensive benefits package, highlights include:

Health, vision, and dental insurance

Paid sick leave and Institute holidays

Employee assistance program

Employee Wellness Initiatives

Sundance Film Festival passes and benefits (varies each year)

*Applications open 11/10/2026 and will be accepted for at least one week