Temporary Executive Coordinator, Marketing & Communications

Sundance Co; Boulder (CO); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid sick leave

Employee assistance program

Wellness initiatives

Sundance Festival passes

Job summary

Sundance Institute in Boulder, CO seeks a Temporary Coordinator to the Chief Marketing, Brand, and Communications Officer. This full-time role supports executive operations, scheduling, travel planning, and departmental communications while upholding discretion and confidentiality.

The assignment runs through April 30, 2027, and is based within a commutable distance to Boulder. Strong organizational and communication skills are essential.

Qualifications

• 2 years of experience providing administrative, executive, project coordination, or operational support.
• Demonstrated experience supporting a leader, executive, or complex cross-functional teams.
• Exceptional organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Experience preparing presentations, reports, meeting materials, and executive correspondence.
• Strong financial and administrative aptitude, including experience supporting budgets, expense tracking, invoices, or purchasing processes.
• Advanced proficiency with Microsoft Office, Google Workspace, spreadsheets, presentation software, and other project management tools.
• Demonstrated ability to maintain confidentiality and exercise sound judgment while handling sensitive information.
• Strong interpersonal skills with the ability to build collaborative relationships across all levels of an organization.
• Demonstrated commitment to equity, inclusion, accessibility, and fostering a culture of belonging.
• Legal authorization to work in the United States.

Responsibilities

• Manage CMBCO's calendar, meeting schedules, travel arrangements, and logistical planning.
• Coordinate meeting agendas, prepare presentation materials, document action items, and ensure follow-up.
• Draft, edit, proofreading, and coordinate correspondence, reports, and executive communications.
• Manage confidential information with professionalism and discretion.
• Support preparation for Leadership, Board, partner meetings and other high-level engagements.
• Coordinate onboarding activities, departmental documentation, and internal resources.

Skills

Administrative support

Executive coordination

Project coordination

Budget administration

Communication skills

Microsoft Office

Google Workspace

Confidentiality

Calendaring

Travel logistics

Tools

Microsoft Office

Google Workspace

Spreadsheets

Presentations

Project management tools

Job description

Sundance Institute in Boulder, CO seeks a Temporary Coordinator to the Chief Marketing, Brand, and Communications Officer. This full-time role supports executive operations, scheduling, travel planning, and departmental communications while upholding discretion and confidentiality.

The assignment runs through April 30, 2027, and is based within a commutable distance to Boulder. Strong organizational and communication skills are essential.