Executive Admin & Operations Coordinator

The Wedding Edit; Asheville (NC); On-site; USD 52,000 - 64,000; Full time

Job summary

The Wedding Edit, part of TWE Collective and based in Asheville, NC, seeks an Executive Admin who can bring structure to moving pieces across the Collective and help our CoFounders stay focused on growth. This role requires proactive ownership, strong organization, and reliable communication.

You’ll own executive support, calendar and inbox management, Basecamp project coordination, meeting follow-through, client/vendor follow-up, showroom readiness, and content organization.

Qualifications

• Exceptional organizational and detail-oriented work style.
• Proactive, not reactive, with ability to manage multiple priorities.
• Strong written and verbal communication.
• Comfortable following up and moving projects forward.
• Discreet handling of confidential information.
• Able to learn new technology and systems quickly.
• Proven ability to translate loosely expressed ideas into action plans.
• Independent decision-making with minimal direction.

Responsibilities

• Executive + Administrative Support; manage leadership calendars and scheduling.
• Coordinate leadership presence; prepare beforehand and ensure follow-up.
• Inbox and communications management; prioritize and flag decisions.
• Support Basecamp projects: tasks, deadlines, and progress tracking.
• Take meeting notes and convert to actionable tasks with owners and deadlines.
• Follow up with clients, venues, vendors, and partners to move deliverables.
• Maintain a polished showroom and office environment for client visits.
• Organize approved marketing assets and assist with social content scheduling.
• Document repeatable processes and create scalable workflows.

Skills

Organizational skills

Proactivity

Time management

Communication

Problem solving

Discretion

Independent decision making

Tools

Basecamp

Google Workspace

Calendar management

Project management

Job description

The Wedding Edit, part of TWE Collective and based in Asheville, NC, seeks an Executive Admin who can bring structure to moving pieces across the Collective and help our CoFounders stay focused on growth. This role requires proactive ownership, strong organization, and reliable communication.

You’ll own executive support, calendar and inbox management, Basecamp project coordination, meeting follow-through, client/vendor follow-up, showroom readiness, and content organization.