Executive Admin Officer - Hybrid Support to VP FP&A

UC Davis Health; Sacramento (CA); Hybrid; USD 44,000 - 73,000; Full time

Benefits offered by this job

Paid Holidays

Paid Time Off

Continuing Education allowance

Employee Well-being resources

Job summary

UC Davis Health is seeking an experienced administrative professional to support the Vice President, Financial Planning and Analysis, and provide office-level support to the FP&A leadership team. The role demands proactive problem solving, discretion, and strong communication to interact with UC Davis Health executives and campus administration.

You will manage calendars, coordinate travel, prepare correspondence, and support multiple meetings and projects in a hybrid onsite/remote environment.

Qualifications

• High school diploma or equivalent experience/training.
• Minimum of 5 years of dedicated executive support experience reporting directly to C-suite level leadership.
• Experience in an executive-level office providing high-level administrative support.
• Proven experience managing complex, executive-level electronic calendars.
• Demonstrated discretion and confidentiality.
• Excellent written and verbal communication skills and diplomacy for sensitive situations.
• Project management skills to balance deadlines and multiple meetings/projects.
• Strong organizational and analytical skills to manage complex projects and events.
• Strong time management and multi-tasking abilities.
• Excellent typing, writing, editing and proofreading skills.
• High proficiency with Outlook Calendar and Microsoft Office suite.

Responsibilities

• Provide high-level administrative support to VP-FP&A and executives.
• Manage complex calendars and coordinate meetings and travel arrangements.
• Prepare and respond to correspondence; conduct background research as needed.
• Handle inquiries from faculty, staff, and senior UC leadership.
• Support project coordination and committee activities.
• Assist with travel reimbursements and related administrative tasks.

Skills

Calendar management

Executive support

Communication skills

Discretion and confidentiality

Problem solving

Time management

Multi-tasking

Typing/writing/editing

Project coordination

Education

High school diploma or equivalent

Tools

Outlook Calendar

Microsoft Office (Word, Excel, PowerPoint, Visio)

Job description

UC Davis Health is seeking an experienced administrative professional to support the Vice President, Financial Planning and Analysis, and provide office-level support to the FP&A leadership team. The role demands proactive problem solving, discretion, and strong communication to interact with UC Davis Health executives and campus administration.

You will manage calendars, coordinate travel, prepare correspondence, and support multiple meetings and projects in a hybrid onsite/remote environment.