Executive Admin & Office Operations Specialist

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C.; Mountainville (NY); On-site; USD 18,000 - 29,000; Full time

Benefits offered by this job

Tuition reimbursement

Paid time off

Company holidays

401(k) plan

Medical insurance

HDHP with HSA

FSAs

Commuter benefits

Disability coverage

Employee Assistance Program

Job summary

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. in Mountainville, NY, seeks a full-time Administrative Assistant to support multiple departments from the Corporate Office.

The ideal candidate is organized, detail-oriented, and possesses strong interpersonal skills to thrive in a fast-paced, team-driven environment. Responsibilities include data entry, filing, scheduling, mail processing, visitor screening, and coordination with vendors and internal teams.

Qualifications

• 2+ years of administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel, and Teams.
• Excellent verbal and written communication with internal and external stakeholders.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational skills with attention to detail and accuracy.

Responsibilities

• Provide general administrative support to multiple departments and the Executive Administrator.
• Answer calls, route inquiries, and greet visitors professionally.
• Maintain calendars and schedule using Microsoft Outlook.
• Process mail, shipments, and organize packages throughout the day.
• Assist with office operations, including vehicle programs and union-related tasks.
• Perform errands and keep a clean, professional reception area.

Skills

Interpersonal skills

Organizational skills

Multitasking

Attention to detail

Confidentiality

Education

High School Diploma

Tools

Microsoft Office

Outlook

Teams

Word

Excel

Job description

Tectonic Engineering Consultants, Geologists & Land Surveyors, D.P.C. in Mountainville, NY, seeks a full-time Administrative Assistant to support multiple departments from the Corporate Office.

The ideal candidate is organized, detail-oriented, and possesses strong interpersonal skills to thrive in a fast-paced, team-driven environment. Responsibilities include data entry, filing, scheduling, mail processing, visitor screening, and coordination with vendors and internal teams.