Executive Assistant & Office Operations Lead

FIVCO Area Development District; United States; On-site; USD 30,000 - 40,000; Full time

Job summary

FIVCO Area Development District is seeking an Office Manager to oversee daily administrative operations, front-office coordination, and a welcoming environment. The role supports the Executive Director and works with board members, officials, partners, and the public.

You will manage records, purchasing, facilities, vendor relations, meetings, and travel arrangements, while maintaining confidential files and ensuring efficient office workflows. This is a hands-on, on-site, non-exempt position.

Qualifications

• Associate degree in business administration or related field, or a high school diploma with at least three years of administrative experience.
• Experience working in governmental or nonprofit settings preferred.
• Strong organizational and time-management skills.

Responsibilities

• Perform day-to-day administrative and front-office functions.
• Coordinate agency records, filing, and forms.
• Serve as Executive Assistant to the Executive Director.
• Plan meetings, travel, and events for the agency.
• Coordinate onboarding, staff calendars, and confidential records.

Skills

Organizational skills

Time management

Customer service

Professional communication

Interpersonal skills

Education

Associate degree in business administration or related field

High school diploma with 3+ years administrative experience

Tools

Microsoft 365

Job description

FIVCO Area Development District is seeking an Office Manager to oversee daily administrative operations, front-office coordination, and a welcoming environment. The role supports the Executive Director and works with board members, officials, partners, and the public.

You will manage records, purchasing, facilities, vendor relations, meetings, and travel arrangements, while maintaining confidential files and ensuring efficient office workflows. This is a hands-on, on-site, non-exempt position.