Executive Admin & Office Operations Lead

FIVCO Area Development District; Grayson (KY); On-site; USD 30,000 - 40,000; Full time

Job summary

The FIVCO Area Development District is seeking an Office Manager to oversee day-to-day administrative operations, front-office functions, records, and facilities management to maintain an organized, efficient, and welcoming office environment.

The role serves as Executive Assistant to the Executive Director and supports the Board, elected officials, community partners, and staff, handling confidential communications and ensuring timely follow-through across divisions.

Qualifications

• Associate degree or higher in business administration or related field is preferred.
• Two years of progressively responsible administrative or office experience; governmental/nonprofit experience preferred.
• Experience working in a governmental or nonprofit office environment is preferred.

Responsibilities

• Perform day-to-day administrative and front-office functions including answering calls, visitors, mail, and scheduling.
• Coordinate purchasing, inventory, and vendor management within approved budgets.
• Serve as Executive Assistant to the Executive Director and support Board meetings, minutes, and communications.
• Maintain records, filing systems, and organizational directories; ensure proper records retention and destruction.
• Assist with onboarding/offboarding of employees and confidential personnel records.
• Provide professional staff support and coordinate inter-divisional administrative services.

Skills

Organizational skills

Time management

Communication

Customer service

Multitasking

Education

Associate degree in business administration

High school diploma with 3+ years experience

Tools

Microsoft 365

Office equipment

Job description

The FIVCO Area Development District is seeking an Office Manager to oversee day-to-day administrative operations, front-office functions, records, and facilities management to maintain an organized, efficient, and welcoming office environment.

The role serves as Executive Assistant to the Executive Director and supports the Board, elected officials, community partners, and staff, handling confidential communications and ensuring timely follow-through across divisions.