Administration Manager

S27a; Anchorage, Northern (AK, KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Ambler Metals is seeking an Administration Manager to provide confidential administrative and logistical support to the President and Vice Presidents in Anchorage, Alaska. The role ensures efficient office management, including document control and information networks.

The candidate will manage the corporate office, coordinate meetings, travel, and communications, while upholding internal controls and supporting IT functions as needed.

Qualifications

• Degree in Office Administration or equivalent combination of education and experience.
• Certified Administrative Professional designation is an asset.
• A minimum of 10 years of work experience in an administrative role; experience supporting C-level executives preferred. 7 of those years must demonstrate progressively responsible experience.

Responsibilities

• Provide administrative support to the Board of members and Sub-Committees, including coordination of meetings, materials, and minutes.
• Manage all administrative aspects of the corporate office in Anchorage and oversight of any satellite offices.
• Maintain contact and distribution lists.
• Administer corporate-level Travel or Expense Report systems.
• Schedule appointments and assist with travel plans for the President and Vice Presidents.
• Adhere to internal control systems and authorization levels approved by the Board.
• Maintain the Company’s document management system.
• Assist with preparation of letters, memos, and presentations.
• Provide support for corporate IT functions, as necessary.

Skills

Interpersonal communication

Verbal and written communication

Organizational skills

Time management

Independent work

Confidentiality

Judgement

Education

Degree in Office Administration

Certified Administrative Professional designation (asset)

Tools

Microsoft Office

Document management systems

Job description

Position: Administration Manager

Location: Anchorage, Alaska

Reports to: President and Vice Presidents of Ambler Metals

Operation/Function: Administration

Date: ASAP – New Role

Company Overview

Ambler Metals is exploring the highly prospective Ambler Mining District in Alaska, home to some of the world’s richest known copper-dominant polymetallic deposits, known as the Upper Kobuk Mineral Projects (UKMP).

Position Purpose

The purpose of this role is to provide confidential administrative and logistical support to the President and Vice Presidents of the Company and to ensure efficient and effective office management, including the Company’s document management system and information network.

key responsibilites:

• Provide administrative support to the Board of members and Sub-Committees, including coordination of meetings, materials, and minutes.
• Manage all administrative aspects of the corporate office in Anchorage and oversight of any satellite offices.
• Maintain contact and distribution lists.
• Administer corporate-level Travel or Expense Report systems.
• Schedule appointments and assist with travel plans for the President and Vice Presidents.
• Adhere to internal control systems and authorization levels approved by the Board.
• Maintain the Company’s document management system.
• Assist with preparation of letters, memos, and presentations.
• Provide support for corporate IT functions, as necessary.

Qualifications, Skills, and Experience:

Education and Experience

• Degree in Office Administration or equivalent combination of education and experience.
• Certified Administrative Professional designation is an asset.
• A minimum of 10 years’ work experience in an administrative role; experience supporting C-level executives preferred. 7 of those years must demonstrate progressively responsible experience.

Skills and Abilities

• Excellent interpersonal, verbal and written communication skills
• Skill in presenting information clearly and in a tactful manner
• Skill in problem solving and establishing collaborative relationships
• Strong working knowledge of Microsoft Office and document management
• Excellent organizational and time management skills
• Ability to work independently as well as take direction from supervisor
• Ability to be flexible with time and methods and adaptable to change
• Ability to multi-task and prioritize duties and tasks
• Ability to work in a confidential manner
• Ability to exercise good judgement

Working Conditions:

• In-office position based in Anchorage, Alaska.
• Typical business hours with rare evening or weekend work.
• Requires prolonged desk/computer work.
• Must be able to move up to 15 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.