Executive Administrative Assistant — Office & Confidential Docs

VIVA USA Inc; Tallahassee (FL); On-site; USD 28,000 - 42,000; Full time

Job summary

VIVA USA Inc is seeking an Administrative Assistant to work onsite in Tallahassee, FL. The role involves greeting customers, answering a multi-line phone, and handling office equipment for copying and scanning documents while using Microsoft Office Suite.

Confidential document handling is required. Qualifications include a High School Diploma or equivalent and at least 2 years in a professional office setting or supporting upper management, with strong English communication and professional

Qualifications

• Ability to speak and understand English.
• High School Diploma or Equivalent.
• Experience in a professional office setting with business/casual attire (2+ years).
• Experience assisting upper management in a business office (2+ years).
• Experience greeting customers and answering a multi-line phone (2+ years).
• Experience issuing office equipment (2+ years).
• Experience using Microsoft Office programs (Word, Excel, Access, Outlook) (2+ years).
• Experience handling confidential documents (2+ years).
• Experience scanning documents (6+ months).
• Previous employment with the client is highly desired.

Responsibilities

• Greet and assist customers as appropriate.
• Answer a multiline telephone for the bureau office.
• Operate office equipment including computer and copy machine for copying/scanning documents.
• Use Microsoft programs (Outlook, Word, Excel, Access).
• Open and date-stamp mail and distribute to staff.
• Work with confidential documents requiring discretion.

Skills

Microsoft Office proficiency

Personal computer proficiency

Copy/fax machine operation

Calculator usage

Education

High School Diploma or equivalent

Tools

Copy/fax machine

Job description

VIVA USA Inc is seeking an Administrative Assistant to work onsite in Tallahassee, FL. The role involves greeting customers, answering a multi-line phone, and handling office equipment for copying and scanning documents while using Microsoft Office Suite.

Confidential document handling is required. Qualifications include a High School Diploma or equivalent and at least 2 years in a professional office setting or supporting upper management, with strong English communication and professional