Executive Admin & Office Coordinator

Centurion Anesthesia; Tampa (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Centurion Anesthesia provides comprehensive anesthesia coverage to ASC's and Office Based Surgery across the US. The Office Administrator role supports senior staff by handling calls, greeting visitors, scheduling meetings, and maintaining calendars.

The ideal candidate will have 3+ years of experience, be highly organized, possess superb communication skills, and excel at multitasking in a fast-paced environment. This role offers diverse administrative duties and exposure to senior leadership.

Qualifications

• Minimum 3 years of relevant office administration experience.
• Proficient with Microsoft Office.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail and ability to multitask.
• Self-motivated, able to work under pressure, both independently and in a team.
• Problem solving is autonomous; know when to seek help.

Responsibilities

• Answer telephone calls, take messages, and transfer calls to appropriate individuals within the company.
• Greet visitors or callers in a professional manner and handle inquiries or direct them to the appropriate company personnel.
• Schedule and confirm meetings, appointments and travel for senior level staff.
• Monitor and maintain event and vacation calendars.
• Track office supply inventory and order supplies as needed.
• Open office mail; sort and distribute mail to appropriate personnel.
• Maintain cleanliness and organization in the office.
• Work on special projects for senior members of the company.
• Perform all other duties as assigned by management.

Skills

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Office

Job description

About us: Centurion Anesthesia provides comprehensive anesthesia coverage to ASC's and Office Based Surgery across the US.

Responsibilities:

• Answer telephone calls, take messages, and transfer calls to appropriate individuals within the company

• Greet visitors or callers in a professional manner and handle their inquiries or direct them to the appropriate company personnel

• Schedule and confirm meetings, appointments and travel as needed for senior level

• Monitor and maintain event and vacation calendars

• Track office supply inventory and order supplies when needed

• Open office mail; sort and distribute mail to appropriate company personnel

• Maintain cleanliness and organization in the office

• Working on special projects for various senior members of the company simultaneously

• Perform all other duties as assigned by management

Qualifications:

• 3 years of relevant experience required

• Proficient with Microsoft Office

• Professional, positive and confident attitude interacting at all levels of business

• Excellent verbal and written communication skills

• Highly organized with great attention to detail and the ability to multi-task efficiently

• Self-motivated with the ability to work well under pressure and individually as well as part of a team

• Able to solve problems autonomously, knowing when to ask for help or when issues arise