Executive Admin & NPI Equipment Coordinator

PDS Tech Commercial, Inc.; Richardson (TX); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

EAP program

Paid leave & holidays

Job summary

PDS Tech Commercial, Inc. is seeking an Executive Administrative Assistant / Equipment Coordinator in Richardson, TX. Schedule is Mon–Fri, 8:00 AM–5:00 PM with travel under 5%.

The role combines executive support, procurement, project tracking, and cross-functional coordination across multiple sites. Responsibilities include calendar management, travel arrangements, equipment procurement for NPI teams, tracking PRs/POs, and creating workflow reports.

Qualifications

• 4+ years of experience in executive administration, procurement, project coordination, or related field preferred.
• Strong organizational, communication, follow-up, and problem-solving skills.
• Proficiency with Microsoft Office and Google Workspace.
• SAP and/or Ivalua experience preferred but not required.
• Ability to manage multiple priorities and work effectively with cross-functional teams.
• Strong attention to detail and ability to work independently.

Responsibilities

• Provide administrative support to executives, management, and engineering leadership.
• Manage calendars, meetings, travel, scheduling, documents, and confidential information.
• Coordinate equipment procurement for NPI engineering teams across multiple sites.
• Maintain equipment tracking lists and monitor requirements, orders, approvals, and deliveries.
• Track PRs, POs, Ivalua processes, approvals, and order releases.
• Coordinate equipment deliveries and confirm receipt with engineering teams.
• Communicate with Procurement, Engineering, Finance, Operations, and suppliers to resolve issues and delays.
• Support inventory, stocking, equipment scheduling, site coordination, and other administrative activities.
• Support procurement and coordination of NPI manufacturing equipment.
• Create reports and tracking tools and identify opportunities to improve or automate workflows.
• Proactively follow up on open items and ensure tasks are completed on time.

Skills

Executive support

Project coordination

Procurement

Cross-functional coordination

MS Office

Google Workspace

Stakeholder communication

Tools

SAP

Ivalua

Job description

PDS Tech Commercial, Inc. is seeking an Executive Administrative Assistant / Equipment Coordinator in Richardson, TX. Schedule is Mon–Fri, 8:00 AM–5:00 PM with travel under 5%.

The role combines executive support, procurement, project tracking, and cross-functional coordination across multiple sites. Responsibilities include calendar management, travel arrangements, equipment procurement for NPI teams, tracking PRs/POs, and creating workflow reports.