Executive Administrative Assistant

PDS Tech Commercial, Inc.; Richardson (TX); On-site; USD 43,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

EAP program

Paid leave & holidays

Job summary

PDS Tech Commercial, Inc. is seeking an Executive Administrative Assistant / Equipment Coordinator in Richardson, TX. Schedule is Mon–Fri, 8:00 AM–5:00 PM with travel under 5%.

The role combines executive support, procurement, project tracking, and cross-functional coordination across multiple sites. Responsibilities include calendar management, travel arrangements, equipment procurement for NPI teams, tracking PRs/POs, and creating workflow reports.

Qualifications

• 4+ years of experience in executive administration, procurement, project coordination, or related field preferred.
• Strong organizational, communication, follow-up, and problem-solving skills.
• Proficiency with Microsoft Office and Google Workspace.
• SAP and/or Ivalua experience preferred but not required.
• Ability to manage multiple priorities and work effectively with cross-functional teams.
• Strong attention to detail and ability to work independently.

Responsibilities

• Provide administrative support to executives, management, and engineering leadership.
• Manage calendars, meetings, travel, scheduling, documents, and confidential information.
• Coordinate equipment procurement for NPI engineering teams across multiple sites.
• Maintain equipment tracking lists and monitor requirements, orders, approvals, and deliveries.
• Track PRs, POs, Ivalua processes, approvals, and order releases.
• Coordinate equipment deliveries and confirm receipt with engineering teams.
• Communicate with Procurement, Engineering, Finance, Operations, and suppliers to resolve issues and delays.
• Support inventory, stocking, equipment scheduling, site coordination, and other administrative activities.
• Support procurement and coordination of NPI manufacturing equipment.
• Create reports and tracking tools and identify opportunities to improve or automate workflows.
• Proactively follow up on open items and ensure tasks are completed on time.

Skills

Executive support

Project coordination

Procurement

Cross-functional coordination

MS Office

Google Workspace

Stakeholder communication

Tools

SAP

Ivalua

Job description

Executive Administrative Assistant / Equipment Coordinator

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Travel: Less than 5%

Salary: $31.00-$35.00

Position Summary

We are seeking an organized, proactive Executive Administrative Assistant / Equipment Procurement & NPI Coordinator to support executive leadership and NPI engineering teams across multiple locations. This role combines executive administration, equipment procurement, project tracking, and cross-functional coordination.

Key Responsibilities

• Provide administrative support to executives, management, and engineering leadership.
• Manage calendars, meetings, travel, scheduling, documents, and confidential information.
• Coordinate equipment procurement for NPI engineering teams across multiple sites.
• Maintain equipment tracking lists and monitor requirements, orders, approvals, and deliveries.
• Track PRs, POs, Ivalua processes, approvals, and order releases.
• Coordinate equipment deliveries and confirm receipt with engineering teams.
• Communicate with Procurement, Engineering, Finance, Operations, and suppliers to resolve issues and delays.
• Support inventory, stocking, equipment scheduling, site coordination, and other administrative activities.
• Support procurement and coordination of NPI manufacturing equipment.
• Create reports and tracking tools and identify opportunities to improve or automate workflows.
• Proactively follow up on open items and ensure tasks are completed on time.

Qualifications

• 4+ years of experience in executive administration, procurement, project coordination, or a related field preferred.
• Strong organizational, communication, follow-up, and problem-solving skills.
• Proficiency with Microsoft Office and Google Workspace.
• SAP and/or Ivalua experience preferred but not required.
• Ability to manage multiple priorities and work effectively with cross-functional teams.
• Strong attention to detail and ability to work independently.

Pay Details: $31.00 to $35.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs.

In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

Requirements

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.