Executive Admin for Global Leaders - Hybrid & Proactive

Netflix, Inc.; Los Gatos (CA); Hybrid; USD 80,000 - 148,500; Full time

Benefits offered by this job

Health plans

Mental health support

401(k) employer match

Stock option program

Disability programs

HSA/FSA benefits

Family-forming benefits

Life and serious injury benefits

Paid time off

Job summary

Netflix, Inc. in Los Gatos is seeking an experienced Administrative Assistant to support three Leaders in a fast-paced, high-growth setting. The role emphasizes proactive problem-solving, scheduling foresight, and clear communication to keep projects moving smoothly.

You will manage complex calendars, coordinate meetings across time zones, plan offsites and events, and handle domestic/international travel and expenses. A hybrid on-site presence is expected in this role.

Qualifications

• Experience as an administrative or executive assistant supporting multiple leaders within a large, fast-paced, and/or rapidly scaling organization.
• A demonstrated track record of being proactive rather than reactive (someone who anticipates needs, flags issues early, and follows through without prompting).
• Hands-on offsite and event planning experience, including venue/vendor sourcing, budget coordination, agenda planning, and on-site logistics.
• Excellent written and verbal communication skills, with the ability to communicate clearly and confidently across all levels of the organization.
• Strong organizational skills and impeccable attention to detail, with the ability to manage competing priorities under pressure.
• Proficiency in Google Suite (Drive, Docs, Sheets, Slides); familiarity with Slack.
• Ability to maintain the highest level of discretion and confidentiality.
• Comfortable working on-site/hybrid, with flexibility to work across multiple time zones as needed.

Responsibilities

• Calendar & Coordination: Maintain complex, high-volume calendars for three Leaders, proactively resolving conflicts, prioritizing competing requests, and coordinating meetings across multiple time zones.
• Communication: Serve as a key point of contact for the team, communicating clearly and proactively with internal partners, cross-functional teams, and external stakeholders. Anticipate questions and get ahead of issues before they elevate.
• Meeting Management: Manage a large volume of internal meetings, team meetings, cross-functional syncs, and all-hands. Including scheduling, soliciting agenda items, note taking, time management, and tracking action items to closure.
• Offsite & Event Planning: Plan and execute team offsites, events, and external meetings end-to-end, including venue and vendor sourcing, contract logistics, agenda coordination, presentation/AV support, and on-site execution.
• Travel & Expenses: Coordinate complex domestic and international travel arrangements and prepare/process corresponding expense reports.
• Digital Organization: Maintain Google Shared Drives, distribution lists, Google Groups, and Slack channels, ensuring the right people have access and the right information is easy to find.
• Confidentiality: Maintain the highest level of discretion with sensitive information, organizational changes, and leadership discussions.
• Cross-Functional Liaison: Partner with HR, Recruiting, Finance, and Facilities on administrative protocols, org changes, and operational needs, flagging inconsistencies to leadership proactively.
• Process Improvement: Continuously identify and implement workflow efficiencies to help the team scale and operate more smoothly.
• Team Culture: Support team-building activities and contribute to a welcoming, collaborative team environment.

Skills

Proactive mindset

Executive support

Calendar management

Communication

Multileader support

Tools

Google Suite

Slack

Job description

Netflix, Inc. in Los Gatos is seeking an experienced Administrative Assistant to support three Leaders in a fast-paced, high-growth setting. The role emphasizes proactive problem-solving, scheduling foresight, and clear communication to keep projects moving smoothly.

You will manage complex calendars, coordinate meetings across time zones, plan offsites and events, and handle domestic/international travel and expenses. A hybrid on-site presence is expected in this role.