Admin Assistant, Ads Engineering

Netflix, Inc.; Los Gatos (CA); Hybrid; USD 80,000 - 148,500; Full time

Benefits offered by this job

Health plans

401(k) with employer match

Stock option program

Disability programs

Paid leave of absence

Flexible time off

Job summary

Netflix, Inc. is seeking an experienced Administrative Assistant to support three leaders in a fast‑paced, high‑growth environment in Los Gatos, CA. This hybrid role requires proactive organization, strong communication, and discretion to manage shifting priorities effectively.

You will coordinate complex calendars, travel, events, and cross‑functional collaboration while maintaining confidentiality and driving process improvements across teams.

Qualifications

• Experience as an administrative or executive assistant supporting multiple leaders in a large, fast‑paced organization.
• Proactive approach—anticipating needs and flagging issues early.
• Hands‑on off‑site and event planning experience, including venue/vendor sourcing and budgets.
• Excellent written and verbal communication across levels.

Responsibilities

• Maintain complex, high‑volume calendars for three leaders across multiple time zones and resolve conflicts.
• Act as key point of contact for the team, coordinating with internal partners and external stakeholders.
• Oversee meetings, collect agendas, take notes, manage time, and track action items for team syncs and all‑hands sessions.
• Plan and execute team off‑sites and events, including venue sourcing, vendor coordination, and on‑site execution.
• Coordinate complex domestic and international travel arrangements and process expense reports.
• Maintain Google Shared Drives, distribution lists, Groups, and Slack channels for proper information access.
• Maintain discretion with sensitive information and leadership discussions.
• Partner with HR, Recruiting, Finance, and Facilities on administrative protocols and operational needs.
• Identify workflow improvements to help the team scale.

Skills

Calendar management

Executive support

Cross-functional collaboration

Communication

Attention to detail

Google Workspace

Slack

Tools

Google Workspace

Slack

Job description

Overview

Netflix is seeking an experienced Administrative Assistant to support three leaders in a fast‑paced, high‑growth team. The role requires proactive organization, strong communication, and discretion to maintain clarity across shifting priorities.

Responsibilities

• Calendar & Coordination: Maintain complex, high‑volume calendars for three leaders; resolve conflicts, prioritize requests, and coordinate meetings across multiple time zones.
• Communication: Act as key point of contact for the team, communicating proactively with internal partners, cross‑functional teams, and external stakeholders.
• Meeting Management: Oversee internal meetings, team syncs, and all‑hands sessions—scheduling, agenda collection, note‑taking, time management, and tracking action items.
• Offsite & Event Planning: Plan and execute team off‑sites, events, and external meetings end‑to‑end, including venue and vendor sourcing, contract logistics, agenda coordination, AV support, and on‑site execution.
• Travel & Expenses: Coordinate complex domestic and international travel arrangements and prepare/process expense reports.
• Digital Organization: Maintain Google Shared Drives, distribution lists, Google Groups, and Slack channels so the right people have access to the right information.
• Confidentiality: Maintain discretion with sensitive information, organizational changes, and leadership discussions.
• Cross‑Functional Liaison: Partner with HR, Recruiting, Finance, and Facilities on administrative protocols, org changes, and operational needs.
• Process Improvement: Continuously identify and implement workflow efficiencies to help the team scale.
• Team Culture: Support team‑building activities and contribute to a welcoming, collaborative environment.

Requirements

• Experience as an administrative or executive assistant supporting multiple leaders in a large, fast‑paced organization.
• Proactive approach—anticipating needs, flagging issues early, and following through without prompting.
• Hands‑on off‑site and event planning experience, including venue/vendor sourcing, budget coordination, agenda planning, and on‑site logistics.
• Excellent written and verbal communication; ability to communicate clearly across all levels.
• Strong organizational skills and impeccable attention to detail; ability to manage competing priorities under pressure.
• Proficiency in Google Suite (Drive, Docs, Sheets, Slides) and familiarity with Slack.
• Ability to maintain discretion and confidentiality.
• Comfortable working on‑site/hybrid with flexibility to work across multiple time zones as needed.

Location & Work Arrangement

Los Gatos, California. Hybrid schedule requiring 3 days on‑site per week to support real‑time collaboration and strong team alignment.

Compensation & Benefits

Base salary range: $80,000 – $148,500. Netflix offers comprehensive benefits including health plans, mental health support, 401(k) with employer match, stock option program, disability programs, health savings and flexible spending accounts, family‑forming benefits, life and serious injury benefits, paid leave of absence, and flexible time off. Eligible employees accrue 35 days of PTO annually (hourly staff). See further details on benefits on the Netflix website.

Equal‑Opportunity Employer

Netflix is an equal‑opportunity employer and celebrates diversity. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.