Executive Admin for Front Office (5-Month NYC Contract)

Lenmar Consulting Inc; New York (NY); On-site; USD 34,000 - 49,000; Full time

Job summary

Lenmar Consulting Inc. is seeking an experienced Administrative Assistant to provide high-level support to senior professionals in a fast-paced financial services environment.

This onsite role reports to the Head of Platform Services Team, Administration & Office Management, with responsibilities spanning calendar management, travel planning, expense reporting, event coordination, and confidential communications.

Qualifications

• Bachelor's degree or higher required.
• 3-5 years of administrative assistant experience in financial institutions preferred.
• Proven experience with calendar management, travel coordination, expense reporting, events, and executive support.
• Advanced proficiency in Microsoft Outlook and Excel; strong Word and PowerPoint skills.
• Experience with heavy expense claims, invoice processing, and client onboarding coordination.
• Ability to interact professionally with senior stakeholders and maintain confidentiality.

Responsibilities

• Provide high-level administrative support to senior executives and internal stakeholders.
• Manage complex calendars, coordinate meetings, travel, and expense reports.
• Coordinate virtual meetings (Webex) and provide operator assistance as needed.
• Plan internal/external events, client roadshows, workshops, and executive meetings.
• Manage visitor logistics, calls, emails, and general office administration.
• Process invoices, onboarding, procurement, and IT access requests where needed.
• Prepare, edit, and distribute presentations, reports, and meeting minutes.
• Develop project plans, track deliverables, and ensure deadlines are met.
• Prepare Excel reports and PowerPoint decks for client meetings.
• Collaborate with administrative teams across locations to ensure coverage.
• Handle confidential information with discretion and professionalism.
• Support policy implementation and process improvements.

Skills

Calendar management

Travel coordination

Expense reporting

Event planning

Executive support

Discretion and confidentiality

Communication

Education

Bachelor's degree or higher

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Lenmar Consulting Inc. is seeking an experienced Administrative Assistant to provide high-level support to senior professionals in a fast-paced financial services environment.

This onsite role reports to the Head of Platform Services Team, Administration & Office Management, with responsibilities spanning calendar management, travel planning, expense reporting, event coordination, and confidential communications.