Executive Admin for Fire Marshal’s Office

BRAZORIA COUNTY; Angleton (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

BRAZORIA COUNTY is seeking an office support professional to provide staff assistance to the Fire Marshal’s Office. The role includes answering calls, clerical tasks, meeting coordination, invoice preparation, and data entry.

Responsibilities cover scheduling, procurement, budget monitoring, and aiding in emergency management; a valid Texas driver’s license is preferred. Title and duties may evolve with HR guidance.

Qualifications

• High school diploma or GED; AND two years related experience and/or training; OR an equivalent combination of education, training and experience as determined by Human Resources.
• Knowledge of county government operations, office procedures and systems, office equipment, basic bookkeeping practices and methods, staff timekeeping principles and practices, and department policies.

Responsibilities

• Answers, screens and directs calls for a multi-line phone system.
• Performs clerical duties by typing correspondence, proofreading, filing and distributing correspondence.
• Schedules planning meetings and prepares agendas.
• Prepares conference rooms and other areas for meetings.
• Assists with the preparation, copying, collating and assembling of Fire Marshal’s Office related documents.
• Prepares invoices for compliance inspections, operational and construction permits, hazardous material and investigation response, mitigation and recovery.
• Collects various monies, maintains an annual invoice log and prepares a deposit for the Treasurer’s Office for accountability to auditing standards.
• Organizes and assists in scheduling compliance inspections.
• Assists in maintaining logs and data entry into related programs.
• Collects reports and items form other agencies and investigators.
• Communicates with other agencies and investigators.
• Orders supply and prepare requisitions.
• Ensures the department is properly stocked with equipment, materials and supplies required to support daily operations; monitors budget expenditures by preparing financial reports for supervisors.
• Prepares employee time reports for department; maintains related documentation.
• Serves as “essential personnel” and assists in emergency management operations during a disaster, or any other event the Fire Marshal or County Judge deems necessary.
• Attends and participates in meetings, training, and conferences as required.
• The above statements describe general duties but are not exhaustive.

Skills

Phone system

Clerical duties

Scheduling meetings

Records management

Budget reporting

Timekeeping knowledge

Customer service

Multi-tasking

PC proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Office equipment

Job description

BRAZORIA COUNTY is seeking an office support professional to provide staff assistance to the Fire Marshal’s Office. The role includes answering calls, clerical tasks, meeting coordination, invoice preparation, and data entry.

Responsibilities cover scheduling, procurement, budget monitoring, and aiding in emergency management; a valid Texas driver’s license is preferred. Title and duties may evolve with HR guidance.