Administrative Assistant – Fire Marshal Office Support

Brazoria County; Town of Texas (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Brazoria County Fire Marshal's Office seeks a professional staff support specialist under general supervision to provide friendly, knowledgeable clerical assistance and participate in department planning.

This role handles multi-line phone calls, types correspondence, schedules meetings, prepares agendas, tracks invoices, assists with inspections and data entry, and provides essential support during emergencies as required.

Qualifications

• High school diploma or GED and two years related experience or equivalent.
• Strong clerical and customer service skills.
• Ability to work under supervision and follow procedures.

Responsibilities

• Answers, screens, and directs calls for a multi-line system.
• Performs clerical duties: typing, proofreading, filing, distributing.
• Schedules meetings and prepares agendas.
• Prepares conference rooms and related spaces for meetings.
• Maintains invoices, deposits, and financial records for auditing.
• Tracks compliance inspections and processes related documents.
• Data entry and logs; communicates with agencies and investigators.
• Supports emergency management operations as needed.
• Attends meetings, training and conferences.

Skills

Communicating effectively

Customer service

Multi-tasking

Organizational skills

Team collaboration

Education

High school diploma or GED

2 years related experience

Tools

Microsoft Office Suite

Budgeting/Accounting basics

Job description

Brazoria County Fire Marshal's Office seeks a professional staff support specialist under general supervision to provide friendly, knowledgeable clerical assistance and participate in department planning.

This role handles multi-line phone calls, types correspondence, schedules meetings, prepares agendas, tracks invoices, assists with inspections and data entry, and provides essential support during emergencies as required.