Sr. Office Assistant - Fire Marshal's Office

Fort Bend County; Richmond (TX); On-site; USD 22,000 - 28,000; Full time

Job summary

Fort Bend County is seeking a motivated administrative assistant to support the Fire Marshal’s Office. This on-site role involves accurate record-keeping and strong customer service for county residents.

Responsibilities include creating and organizing case and incident files, handling office communications, scheduling inspections, processing plans and payments, responding to open records requests, and assisting with monthly reporting and emergency management duties during disasters as directed.

Qualifications

• High School Diploma/GED.
• 2 years job related experience.
• Good computer and typing skills (minimum 40 WPM), Experience with Microsoft Word and Excel.
• Strong verbal and written communication skills; interpersonal skills.
• Strong public relations skills; ability to work under deadlines.
• Bi- lingual (Spanish) preferred.
• Valid Drivers License.

Responsibilities

• Creates case and incident files and reports; combines all information to create a complete case file.
• Maintains office communication and correspondence; answers phones, communicates messages to the appropriate recipient.
• Schedules Inspectors and Investigators appointments and life safety inspections; communicates with the customer to schedule prompt inspections and meetings as needed per each inspector/investigator.
• Creates, organizes, and maintains files for records; creates new files for new projects and ensures the information is accurate.
• Processes plans and payments for the inspection division; ensures accurate plans log for plans received and communicates with customers for status updates.
• Responds to open records and any inquiries related to the Fire Marshal’s Office.
• Assists with monthly reports and entry into the Records Management System for the department.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Skills

Typing 40 wpm

Microsoft Word

Microsoft Excel

Bilingual Spanish

Education

High School Diploma/GED

Job description

Current Fort Bend County Employees (excluding election workers):

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all.

Live Here! Work Here!

• Creates case and incident files and reports; combines all information to create a complete case file.
• Maintains office communication and correspondence; answers phones, communicates messages to the appropriate recipient. Assists customers and citizens of the county daily.
• Schedules Inspectors and Investigators appointments and life safety inspections; communicates with the customer to schedule prompt inspections and meetings as needed per each inspector/investigator.
• Creates, organizes, and maintains files for records; creates new files for new projects and ensures the information is accurate.
• Processes plans and payments for the inspection division; ensures accurate plans log for plans received and communicates with customers for status updates.
• Responds to open records and any inquiries related to the Fire Marshal’s Office.
• Assists with monthly reports and entry into the Records Management System for the department.
• Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers.

Minimum Job Requirements

• High School Diploma/GED.
• 2 years job related experience.
• Good computer and typing skills (minimum 40 WPM), Experience with MicroSoft Word and Excel.
• Strong verbal and written communication skills; interpersonal skills and ability to deal effectively with others.
• Strong public relations skills;
• Good organizational skills, ability to prioritize own work and ability to complete assigned tasks within tight deadline, multi-tasker.
• Bi- lingual (Spanish) preferred.
• Valid Drivers License.

STARTING SALARY RANGE:

$16.34 - $20.43 hourly based on qualifications

CLOSING DATE:

Upon filling position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS).

Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.