Executive Admin & Data Reporting Lead

Cote Hospitality Group; Minnesota; On-site; USD 34,000 - 41,000; Full time

Job summary

Grand View Lodge in Nisswa, MN seeks an Executive Administrative Assistant to provide high-level administrative and operational support to the Managing Director and Executive Leadership Team. This role requires multitasking, comfort with multiple technology platforms, and the ability to manage priorities with accuracy and confidentiality.

The position emphasizes coordinating executive schedules, taking meeting notes, distributing minutes, and supporting operational initiatives in a hospitality

Qualifications

• Minimum of 3 years in administrative, executive support, office management, or related professional experience preferred.
• Experience supporting executive leadership or senior management preferred.
• Proficiency in Microsoft Office with strong Excel and reporting skills.
• Experience using guest feedback platforms, data reporting tools, or business management systems preferred.
• Associate’s or bachelor’s degree in Business Administration, Hospitality Management, or related field preferred; equivalent professional experience will be considered.

Responsibilities

• Provide daily administrative support to the Managing Director and Executive Leadership Team.
• Manage calendars, schedule meetings, coordinate travel, and organize executive correspondence and approvals.
• Prepare meeting agendas, take notes, distribute minutes, and track action items.
• Coordinate leadership meetings, company events, training sessions, and special projects.
• Prepare professional correspondence, presentations, documents, and reports.
• Maintain organized records and assist with donation program.
• Serve as a professional point of contact for associates, vendors, and external partners.
• Collect, compile, and organize guest feedback from surveys and reports.
• Generate and distribute guest feedback reports for leadership.
• Identify guest satisfaction trends and opportunities for service improvement.
• Maintain spreadsheets and reports to support operational decisions.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Organization

Tech aptitude

Excel

Outlook

Word

PowerPoint

Teams

Analytical skills

Written communication

Discretion

Time management

Adaptability

Interpersonal skills

Education

Bachelor’s or Associate degree in Business Administration or Hospitality Management

Tools

Microsoft Office Suite

Reporting tools

Job description

Grand View Lodge in Nisswa, MN seeks an Executive Administrative Assistant to provide high-level administrative and operational support to the Managing Director and Executive Leadership Team. This role requires multitasking, comfort with multiple technology platforms, and the ability to manage priorities with accuracy and confidentiality.

The position emphasizes coordinating executive schedules, taking meeting notes, distributing minutes, and supporting operational initiatives in a hospitality