Executive Administrative Assistant

ADP; Nisswa (MN); On-site; USD 34,000 - 41,000; Full time

Job summary

Grand View Lodge is seeking an Executive Administrative Assistant to support the Managing Director and Executive Leadership Team. You will manage calendars, coordinate travel, prepare agendas, notes, and distribute correspondence to keep leadership organized.

The role requires strong Excel and reporting skills, high attention to detail, discretion with confidential information, and the ability to multitask in a fast-paced hospitality environment. Hospitality experience is a plus.

Qualifications

• Minimum of 3 years of administrative or executive support experience.
• Experience supporting executives preferred.
• Hospitality experience is a plus.
• Proficiency in Microsoft Office Suite with strong Excel and reporting skills.

Responsibilities

• Provide daily administrative support to the Managing Director and leadership team.
• Manage calendars, meetings, travel, and executive correspondence.
• Prepare meeting agendas, notes, minutes, and action items.
• Coordinate leadership meetings and events.
• Prepare reports, presentations, and professional correspondence.
• Maintain organized records and assist with donations program.
• Serve as a point of contact with associates, vendors, and partners.
• Collect and report guest feedback and generate performance reports.

Skills

Organizational skills

Technological aptitude

Excel proficiency

Analytical skills

Written communication

Attention to detail

Discretion / confidentiality

Education

Associate's or Bachelor's degree in Business Administration or Hospitality Management

Tools

Microsoft Office Suite

Guest feedback platforms

Data reporting tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Administrative Assistant

Full Time Nisswa, MN, US

Salary Range: $25.00 To $30.00 Hourly

Position Overview

Grand View Lodge is seeking a detail-oriented, proactive, and technology-driven Executive Administrative Assistant to provide high-level administrative and operational support to our Managing Director and Executive Leadership Team. This position is ideal for someone who excels at multitasking, is comfortable working with multiple technology platforms, and can independently manage competing priorities while maintaining accuracy, professionalism, and confidentiality. From coordinating executive schedules and documenting important meetings to analyzing guest feedback, compiling reports, and supporting operational initiatives, this role plays an important part in keeping our leadership team informed, organized, and operating efficiently.

About Cote Hospitality

For over a century, we've been creating unforgettable experiences and lasting memories for our guests. From luxurious accommodations and championship golf to rejuvenating spas and outdoor adventures, we offer a diverse range of hospitality experiences.

As a family-owned company, we are passionate about growth, innovation, exceptional guest service, and investing in our people.

COTECares: Our People-First Philosophy

We believe in enriching lives and fostering a positive work environment where everyone feels valued, respected, and empowered. COTECares represents our commitment to creating a culture of belonging, collaboration, and excellence.

Duties & Responsibilities:

Executive & Administrative Support

Provide daily administrative support to the Managing Director and Executive Leadership Team.

Manage calendars, schedule meetings, coordinate travel, and organize executive correspondence and approvals.

Prepare meeting agendas, take detailed and accurate notes, distribute minutes, and track action items and follow-ups.

Coordinate leadership meetings, company events, training sessions, and special projects.

Prepare professional correspondence, presentations, documents, and reports.

Maintain organized digital and physical records and assist with the company's donation program.

Serve as a professional point of contact for associate questions, internal departments, vendors, and external partners.

Guest Feedback & Reporting

Collect, compile, and organize guest feedback from surveys, online reviews, and internal reporting platforms.

Generate and distribute daily, weekly, and monthly guest feedback reports for leadership.

Identify guest satisfaction trends, recurring concerns, and opportunities for service improvement.

Maintain accurate spreadsheets, tracking documents, and reports to support operational decisions.

Assist with tracking departmental follow-ups and guest concern resolutions.

Utilize multiple technology platforms and software systems to manage reporting, communication, and administrative tasks.

Effectively multitask and prioritize competing requests, projects, and deadlines in a fast-paced environment.

Support executive projects through research, data collection, organization, and follow-up.

Identify opportunities to improve administrative processes, reporting, and overall efficiency.

Independently manage responsibilities while adapting to changing priorities and business needs.

Qualifications & Skills

What We're Looking For:

Exceptional organizational skills with the ability to manage multiple competing priorities in a fast-paced environment.

Strong technological aptitude and confidence working across multiple software applications, reporting platforms, and digital systems.

Advanced proficiency in Microsoft Office, particularly Excel, Outlook, Word, PowerPoint, and Teams.

Strong analytical skills with the ability to compile, interpret, and present data in a clear and meaningful format.

Excellent written communication skills, including the ability to take accurate meeting notes, summarize discussions, and prepare professional correspondence.

Outstanding attention to detail, accuracy, and follow-through.

Demonstrated ability to handle sensitive and confidential information with discretion and sound judgment.

Strong time management skills and the ability to meet deadlines with minimal oversight.

Proactive, resourceful, and solutions-oriented approach to daily responsibilities.

Ability to quickly adapt to changing priorities and shifting business needs.

Strong interpersonal skills and the ability to communicate professionally with individuals at all levels of the organization.

Willingness to learn new systems, embrace technology, and continuously improve processes.

Education & Experience

Minimum of 3 years of administrative, executive support, office management, or related professional experience preferred.

Previous experience supporting executive leadership or senior management strongly preferred.

Experience in hospitality, resort operations, or a guest-focused environment is a plus.

Proficiency in Microsoft Office Suite required, with strong Excel and reporting skills preferred.

Experience utilizing guest feedback platforms, data reporting tools, or business management systems preferred.

Associate's or bachelor's degree in Business Administration, Hospitality Management, or a related field preferred; equivalent professional experience will be considered.