Administrative Coordinator - YouTube Theater

SoFi Stadium and Hollywood Park; Los Angeles (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Hollywood Park is seeking an Administrative Coordinator to provide high-level administrative and operational support to senior leadership, including calendar management, scheduling, communications, and travel coordination. The role emphasizes organization, confidentiality, and effective coordination with internal and external stakeholders.

The position requires a bachelor’s degree or equivalent experience, 0–2 years in administrative support, and proficiency with Google Workspace and Microsoft

Qualifications

• Bachelor’s degree or equivalent education and experience.
• 0-2 years of administrative support experience, preferably supporting management or senior leadership.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to adapt to changing priorities while maintaining professionalism in a fast-paced environment.
• Proficiency in Google Workspace and Microsoft Office Suite, including calendar management, spreadsheets, and document preparation.
• Strong verbal and written communication skills.
• Strong organizational skills, time management, and attention to detail.
• Ability to successfully interact with all levels of the organization.
• Ability to work a flexible schedule, including nights, weekends, and holidays, as business needs require.

Responsibilities

• Manage senior leadership calendars, including scheduling meetings, coordinating appointments, and prioritizing commitments to support daily business operations.
• Provide administrative support to senior leadership, including preparing correspondence, organizing documents, and coordinating day-to-day activities.
• Coordinate travel arrangements, guest accommodations, and meeting logistics for leadership and business-related activities.
• Draft, edit, and proofread communications, presentations, and other business documents to ensure accuracy and professionalism.
• Serve as a point of contact between leadership, employees, clients, and external stakeholders to facilitate timely communication and coordination.
• Support special projects and departmental initiatives by conducting research, tracking deliverables, and coordinating with relevant stakeholders.
• Assist with budget preparation, expense tracking, and financial documentation for assigned projects, as applicable.
• Organize and maintain administrative records, project documentation, and related information to support efficient departmental operations.

Skills

Calendar management

Verbal communication

Written communication

Organizational skills

Time management

Discretion

Interpersonal skills

Education

Bachelor’s degree

Tools

Google Workspace

Microsoft Office Suite

Job description

Administrative Coordinator - YouTube Theater

Provides administrative and operational support to senior leadership, including calendar management, scheduling, communications, travel coordination, and special projects. This position supports the efficient execution of daily business activities in a highly dynamic environment by coordinating priorities, maintaining organized processes, and facilitating communication with internal and external stakeholders.

More Specific Responsibilities Include, But Are Not Limited To…

• Manage senior leadership calendars, including scheduling meetings, coordinating appointments, and prioritizing commitments to support daily business operations.
• Provide administrative support to senior leadership, including preparing correspondence, organizing documents, and coordinating day-to-day activities.
• Coordinate travel arrangements, guest accommodations, and meeting logistics for leadership and business-related activities.
• Draft, edit, and proofread communications, presentations, and other business documents to ensure accuracy and professionalism.
• Serve as a point of contact between leadership, employees, clients, and external stakeholders to facilitate timely communication and coordination.
• Support special projects and departmental initiatives by conducting research, tracking deliverables, and coordinating with relevant stakeholders.
• Assist with budget preparation, expense tracking, and financial documentation for assigned projects, as applicable.
• Organize and maintain administrative records, project documentation, and related information to support efficient departmental operations.

We’d Love to Hear From People With…

• Bachelor’s degree or equivalent education and experience.
• 0-2 years of administrative support experience, preferably supporting management or senior leadership.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Ability to adapt to changing priorities while maintaining professionalism in a fast-paced environment.
• Proficiency in Google Workspace and Microsoft Office Suite, including calendar management, spreadsheets, and document preparation.
• Strong verbal and written communication skills.
• Strong organizational skills, time management, and attention to detail.
• Ability to successfully interact with all levels of the organization.
• Ability to work a flexible schedule, including nights, weekends, and holidays, as business needs require.

Physical Requirements

The physical requirements described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.Employees must be able to move objects and use abdominal and lower back muscles to provide support over time without fatigue. Constant movement and use of limbs; this position requires good manual dexterity, coordination, and stamina. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Essential Physical Requirements:

LIFTING ...........................................Lift up to 40 pounds

CLIMBING/BALANCE ......................Prolonged Steps or stair climbing, balancing

STOOPING/BENDING OVER..........Occasional

STANDING/SITTING........................Prolonged standing/sitting throughout the day

REACHING ......................................Occasional overhead as well as horizontal

SPEAKING........................................Proficiency in English

Essential Environmental Conditions:

INSIDE/OUTSIDE ...........................Generally, indoor conditions are air-conditioned, and outside conditions that include inclement weather, heat, humidity, rain, sleet, and wind.

COLD/HEAT .....................................General air-conditioned environment as well as outside and exposed to elements, including direct sunlight, rain, sleet, and wind

WET/DRY ..........................................Not unusual moist/dry environment

NOISE/VIBRATIONS ........................High noise level and vibration high

HAZARDS..........................................Non-hazardous environment

FUMES/DUST/ODORS.................Normally controlled environment

HEIGHTS……………………………………Comfortable with working heights

Location: Inglewood, CA (On-site)

Salary Range: $25 - $28

In compliance with the California Pay Transparency Act, compensation information provided is a good faith estimate for this position only. Hollywood Park considers a candidate’s education, certification, prior experience, as well as internal and external data when determining the salary level for potential new employees. Only in exceptional circumstances, if an external candidate has the experience, credentials, or expertise far exceeding what is expected for the position, would Hollywood Park consider paying a salary or rate near the higher end of the range.