Administrative Coordinator

Rock River Valley Blood Center; Rockford (IL); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

PTO

Paid Holidays

401(k) with company match

Employee Assistance Program

FSA

Disability and Life Insurance

Critical Illness and Accidental Plans

Tuition Reimbursement

Job summary

Rock River Valley Blood Center is seeking an Administrative Coordinator to provide executive-level administrative support to the CEO, leadership team, Board of Directors, and committees. This full-time position focuses on meeting coordination, records maintenance, and overseeing sensitive information with discretion and integrity.

Responsibilities include calendar/travel coordination, board materials preparation, and cross-departmental support.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication with attention to detail.
• Experience supporting senior leadership or boards is preferred.
• Ability to handle confidential information with discretion and integrity.

Responsibilities

• Coordinate calendars, travel, correspondence, reports, and presentations.
• Prepare Board and committee agendas, materials, packets and minutes.
• Maintain corporate records and organizational files.
• Coordinate conference rooms and special events.
• Provide administrative support across departments.

Skills

Microsoft Office

Organization

Communication

Confidentiality

Teamwork

Education

High School Diploma/GED

Associate degree in business/administration (preferred)

Job description

Join us at Rock River Valley Blood Center, where we're more than just a company, we're a community-driven organization dedicated to saving lives. If you're passionate about making a difference and want to be part of a team that truly impacts lives,

Description of role:

Rock River Valley Blood Center is seeking a highly organized and professional Administrative Coordinator to provide administrative support to the CEO, leadership team, Board of Directors and Board committees. This full-time position plays an important role in coordinating meetings, maintaining records, supporting office operations and special projects, and ensuring sensitive information is handled with discretion and integrity.

Key responsibilities include coordinating calendars, travel, correspondence, reports and presentations; preparing Board and committee agendas, meeting materials, packets and minutes; maintaining corporate records and organizational files; coordinating conference rooms, meetings and special events; and providing administrative support across departments. The Administrative Coordinator will manage multiple priorities, work independently and use sound judgment while maintaining accuracy and professionalism.

At RRVBC, we're a team dedicated to saving lives and creating a positive impact in our community. By joining us, you'll have the opportunity to make a meaningful difference every day while working in a supportive and collaborative environment.

Skills and Requirements:

• Must be 18 years of age or older
• High School Diploma/GED required; associate degree or additional education in business, administration or a related field preferred
• Minimum of three years of administrative or office support experience
• Experience supporting senior leadership, a Board of Directors or committees preferred
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills with excellent attention to detail
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism
• Ability to work independently, exercise sound judgment and take initiative while also contributing effectively as part of a team
• Strong interpersonal skills and the ability to interact professionally with employees, Board members, community leaders, vendors, donors and visitors

Work Schedule:

Full-time position working Monday-Thursday (32 hours per week) 7:00am-3:00pm or 8:00am-4:00pm.

Hourly starting range for this position begins at $19.00/hr. Pay will be commensurate with experience.

• PTO
• Paid Holidays
• 401(k) with company match
• Employee Assistance Program
• FSA
• Disability and Life Insurance
• Critical Illness and Accidental Protection Plans
• Tuition Reimbursement

Rock River Valley Blood Center is an equal opportunity employer