Executive Admin & Communications Coordinator — Durham

Alphanumeric Systems Inc; Durham (NC); Hybrid; USD 18,000 - 30,000; Full time

Job summary

Alphanumeric seeks an experienced Project Coordinator for Executive Administrative & Communications Support in Durham, NC. The role focuses on executive calendar management, meeting logistics, travel arrangements, expense reporting, and event planning, supporting the Head of Communications in a global pharma setting.

The ideal candidate has 4–5 years in senior administrative support, strong organizational skills, and is comfortable managing multiple priorities with minimal supervision.

Qualifications

• 4–5 years of relevant administrative, executive support, or coordination experience.
• Hands‑on experience with SAP Concur and Microsoft Outlook is required.
• Experience coordinating meetings, calendars, travel, and administrative activities.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities independently and meet deadlines.

Responsibilities

• Provide daily administrative support to the Head of Communications.
• Manage Outlook calendars, schedule appointments, and coordinate meetings.
• Arrange business travel and process expense reports using SAP Concur.
• Coordinate meeting logistics, prepare agendas, distribute materials, and maintain records.
• Take meeting minutes, track action items, and follow up on requests.
• Assist with routine correspondence, presentations, and document preparation.
• Maintain organized electronic files and shared documentation using Teams and SharePoint.
• Support basic budget tracking and administrative reporting.
• Assist with planning and coordinating patient advocacy and disease‑awareness events.
• Manage event scheduling, invitations, materials, and logistical arrangements.
• Work with internal teams and approved external agencies to coordinate event activities.
• Maintain event records, attendee information, and follow‑up documentation.

Skills

Executive support

Calendar management

Travel coordination

Meeting coordination

Communication skills

Multitasking

Attention to detail

Education

Bachelor's degree

Tools

SAP Concur

Microsoft Outlook

Microsoft Teams

SharePoint

PowerPoint

Excel

Job description

Alphanumeric seeks an experienced Project Coordinator for Executive Administrative & Communications Support in Durham, NC. The role focuses on executive calendar management, meeting logistics, travel arrangements, expense reporting, and event planning, supporting the Head of Communications in a global pharma setting.

The ideal candidate has 4–5 years in senior administrative support, strong organizational skills, and is comfortable managing multiple priorities with minimal supervision.