Executive Admin & Communications Coordinator (Durham—Hybrid)

Alphanumeric Systems; Durham (NC); On-site; USD 25,000 - 36,000; Full time

Job summary

Alphanumeric Systems is seeking an experienced Administrative and Communications Coordinator to support the Head of Communications in Durham, NC. This onsite role also considers qualified remote candidates and focuses on executive calendar management, meeting coordination, travel, expense reporting via SAP Concur, and event planning.

The ideal candidate has 4–5 years of admin/exec support experience, is highly organized, and can manage multiple priorities with strong written and verbal

Qualifications

• Bachelor's degree required.
• 4–5 years of relevant admin, executive support or coordination experience.
• Hands-on SAP Concur and Microsoft Outlook experience required.
• Experience coordinating meetings, calendars, travel, and administrative activities.
• Strong organizational skills with keen attention to detail.
• Excellent written and verbal communication.
• Proactive and dependable with ability to manage multiple priorities.

Responsibilities

• Provide daily administrative support to Head of Communications.
• Manage Outlook calendars, schedule appointments, and coordinate meetings.
• Arrange business travel and process expense reports using SAP Concur.
• Coordinate meeting logistics, prepare agendas, distribute materials, and maintain meeting records.
• Take meeting minutes, track action items, and follow up on requests.
• Assist with routine correspondence, presentations, and document preparation.
• Maintain organized files using Teams and SharePoint.
• Support budget tracking and administrative reporting.
• Plan and coordinate patient advocacy and disease-awareness events.
• Manage event scheduling, invitations, materials, logistics.
• Coordinate with internal teams and approved external agencies for event activities.
• Keep event records and attendee information.
• Provide admin support for communications initiatives and stakeholder meetings.

Skills

Executive support

Calendar management

Communication

Organization

Multitasking

Deadline management

Education

Bachelor's degree

Tools

SAP Concur

Microsoft Outlook

Microsoft Teams

SharePoint

PowerPoint

Excel

Job description

Alphanumeric Systems is seeking an experienced Administrative and Communications Coordinator to support the Head of Communications in Durham, NC. This onsite role also considers qualified remote candidates and focuses on executive calendar management, meeting coordination, travel, expense reporting via SAP Concur, and event planning.

The ideal candidate has 4–5 years of admin/exec support experience, is highly organized, and can manage multiple priorities with strong written and verbal