Executive Admin: CFO & Cross-Functional Ops

armaninollp; San Ramon (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Armanino LLP is seeking an experienced Administrative Assistant to support the CFO and Executives. You will manage calendars, arrange travel, prepare documents, and coordinate with Finance, Legal, and Executive Recruiting to drive strategic initiatives.

The role requires strong organizational skills, discretion, and the ability to work across multiple time zones in a fast-paced environment. A high school diploma is required, with a bachelor's degree preferred.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years as an Administrative Assistant supporting executives.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Workday, Egencia, or similar expense/travel platforms.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and maintain confidentiality across time zones.

Responsibilities

• Provide executive support to the CFO and coordinate with Internal Firm Services to drive cross-functional initiatives.
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Arrange travel and conference registrations.
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
• Process expense reports accurately and in a timely manner.
• Provide event planning support for internal and external meetings.
• Assist with special projects while maintaining confidentiality.

Skills

Microsoft Office Suite

Calendar management

Communication skills

Multi-time zone coordination

Independent work

Education

High School Diploma/GED

Bachelor's degree (preferred)

Tools

Workday

Egencia

Job description

Armanino LLP is seeking an experienced Administrative Assistant to support the CFO and Executives. You will manage calendars, arrange travel, prepare documents, and coordinate with Finance, Legal, and Executive Recruiting to drive strategic initiatives.

The role requires strong organizational skills, discretion, and the ability to work across multiple time zones in a fast-paced environment. A high school diploma is required, with a bachelor's degree preferred.