Executive Operations Administrative Assistant

armaninollp; San Ramon (CA); On-site; USD 55,000 - 62,000; Full time

Job summary

Armanino LLP is seeking an experienced Administrative Assistant to support the CFO and Executives. You will manage calendars, arrange travel, prepare documents, and coordinate with Finance, Legal, and Executive Recruiting to drive strategic initiatives.

The role requires strong organizational skills, discretion, and the ability to work across multiple time zones in a fast-paced environment. A high school diploma is required, with a bachelor's degree preferred.

Qualifications

• High School Diploma or GED required.
• Minimum of 3 years as an Administrative Assistant supporting executives.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Workday, Egencia, or similar expense/travel platforms.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently and maintain confidentiality across time zones.

Responsibilities

• Provide executive support to the CFO and coordinate with Internal Firm Services to drive cross-functional initiatives.
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Arrange travel and conference registrations.
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
• Process expense reports accurately and in a timely manner.
• Provide event planning support for internal and external meetings.
• Assist with special projects while maintaining confidentiality.

Skills

Microsoft Office Suite

Calendar management

Communication skills

Multi-time zone coordination

Independent work

Education

High School Diploma/GED

Bachelor's degree (preferred)

Tools

Workday

Egencia

Job description

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about.

Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work . We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don't check-out of life when you check-in at work. That's why we've created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas.

This role provides critical administrative support to Partners and Executives, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment.

Job Responsibilities

• Provide executive support to the firm's CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects.
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Arrange travel and conference registrations.
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
• Process expense reports accurately and in a timely manner.
• Provide event planning support for internal and external meetings.
• Assist with special projects, ensuring confidentiality and discretion.

Requirements

• High School Diploma/GED required.
• Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfortable supporting Executives across multiple time zones.
• Flexible and adaptable in a fast-paced environment.

Preferred Qualifications

• Bachelor's degree preferred

"Armanino" is the brand name under which Armanino LLP and Armanino Advisory LLC, independently owned entities, provide professional services in an alternative practice structure in accordance with law, regulations, and professional standards. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services. Armanino Advisory LLC and its subsidiary entities are not licensed CPA firms.

Armanino provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

In addition to federal law requirements, Armanino complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Armanino expresses prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino employees to perform their job duties may result in discipline up to and including discharge.

Armanino does not accept unsolicited candidates, referrals, or resumes from any staffing agency, recruiting service, sourcing entity, or third-party paid service at any time. Any referrals, resumes, or candidates submitted to Armanino or any employee or owner of Armanino without a pre-existing agreement signed by both parties covering the submission will be considered the property of Armanino and not subject to any fees or charges. For existing agreements, a role must be approved and open to external search; otherwise, unsolicited and unapproved submittals and referrals will be considered Armanino property and free of fees. In addition, Talent Acquisition is the sole point of contact, and contacting others in our organization without Talent Acquisition's knowledge will result in termination of contract.

Certain states require us to disclose the pay range and benefits summary for job openings. For Washington residents and Southern California residents, the compensation range for this position: $40.00 - $45.00. For Northern California residents, the compensation range for this position: $4