CFO Operations & Executive Support Specialist

Armanino Advisory LLC; San Ramon (CA); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Medical/dental/vision

PTO

Flexible work

401K with profit sharing

Wellness program

Parental leave

11 holidays

Job summary

Armanino Advisory LLC is seeking an Administrative Assistant to provide comprehensive support to the CFO and senior executives in a fast-paced environment in California. The role focuses on coordinating calendars, arranging travel, and handling confidential communications across multiple time zones.

You will prepare documents, manage expense reports, and assist with special projects, contributing to cross-functional initiatives with Finance, Legal, and Recruiting teams.

Qualifications

• High School Diploma/GED required.
• Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfortable supporting Executives across multiple time zones.
• Flexible and adaptable in a fast-paced environment.

Responsibilities

• Provide executive support to Partners and Executives, coordinating with Internal Firm Services (IFS) teams and cross-functional initiatives.
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Arrange travel and conference registrations.
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
• Process expense reports accurately and in a timely manner.
• Provide event planning support for internal and external meetings.
• Assist with special projects, ensuring confidentiality and discretion.

Skills

Calendar management

Travel coordination

Expense reports

Communication

Confidentiality

Time management

Independent work

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Workday

Egencia

Microsoft Office

Job description

Armanino Advisory LLC is seeking an Administrative Assistant to provide comprehensive support to the CFO and senior executives in a fast-paced environment in California. The role focuses on coordinating calendars, arranging travel, and handling confidential communications across multiple time zones.

You will prepare documents, manage expense reports, and assist with special projects, contributing to cross-functional initiatives with Finance, Legal, and Recruiting teams.