CFO Executive Assistant & Operations Coordinator

Armanino LLP; Los Angeles (CA); On-site; USD 58,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Generous PTO and holidays

Flexible work arrangements

401K with profit sharing

Wellness program

Parental leave

Job summary

Armanino LLP is seeking an Executive Operations Administrative Assistant to support the CFO and coordinate with internal teams across multiple time zones. You will manage complex calendars, arrange travel, prepare documents in MS Office, and handle expense reports for fast-paced, service-focused operations.

Ideal candidates have 3+ years of Administrative Assistant experience, strong organization, and excellent communication.

Qualifications

• High School Diploma/GED required.
• Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Workday, Egencia, or similar expense and travel platforms.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Excellent communication and interpersonal skills.
• Ability to work independently, exercise discretion, and maintain confidentiality.
• Comfortable supporting Executives across multiple time zones.
• Flexible and adaptable in a fast-paced environment.

Responsibilities

• Provide executive support to the firm’s CFO and coordinate with Internal Firm Services (IFS) teams to facilitate and drive cross-functional initiatives and projects.
• Manage complex calendars, coordinate meetings, and schedule appointments.
• Arrange travel and conference registrations.
• Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
• Process expense reports accurately and in a timely manner.
• Provide event planning support for internal and external meetings.
• Assist with special projects, ensuring confidentiality and discretion.

Skills

Calendar management

Travel coordination

Executive support

Communication

Independence & discretion

Education

High School Diploma/GED

Bachelor’s degree preferred

Tools

Microsoft Office

Workday

Egencia

Job description

Armanino LLP is seeking an Executive Operations Administrative Assistant to support the CFO and coordinate with internal teams across multiple time zones. You will manage complex calendars, arrange travel, prepare documents in MS Office, and handle expense reports for fast-paced, service-focused operations.

Ideal candidates have 3+ years of Administrative Assistant experience, strong organization, and excellent communication.