Operations Manager

Amber Kinetics; Phoenix (AZ); On-site; USD 55,000 - 65,000; Full time

Job summary

The Alzheimer's Association is seeking an Operations Manager to oversee day-to-day administrative and operational functions for the Arizona and New Mexico Chapters, including budgets, facilities, vendor management, IT coordination, and executive support.

This role partners with chapter leadership, travels up to 15%, and may require evenings/weekends; full-time in Phoenix, AZ with competitive benefits.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three or more years of operations, office management, or administrative support experience.
• Bilingual Spanish-English preferred.

Responsibilities

• Lead operations for Chapter offices in New Mexico and Arizona.
• Support budgeting, reporting, analysis, and administer operating budgets for supplies, equipment, furniture, and technology.
• Coordinate meetings, travel, events, and logistics for staff and volunteers.
• With hiring managers and HR, support recruitment, interviews, onboarding, and offboarding.
• Oversee vendor documentation, insurance, and real estate matters; manage chapter records and contracts.

Skills

Budgeting

Financial administration

Organizational skills

Communication skills

Cross-functional collaboration

MS Office

Google Workspace

Travel readiness

Driver's license

Education

Bachelor’s degree or equivalent

Tools

Databases

Job description

Position Summary

The Operations Manager oversees the day-to-day administrative and operational functions of the Arizona and New Mexico Chapters, ensuring efficient and effective support across multiple locations. As a member of the Chapter management team, this role partners with department leaders to drive operational excellence and support goals. Key responsibilities include facilities management, budgeting/financial administration, vendor and contract management, information technology coordination, board and committee support, and operational logistics. The Operations Manager also provides executive-level support to the Executive Director and serves as a key liaison with national office partners, vendors, and external stakeholders.

Responsibilities

• Lead operations for Chapter offices in New Mexico and Arizona.
• Serve on the Chapter management team, contributing to planning, efficiencies, and cross-functional collaboration.
• Support the Executive Director with budgeting, reporting, analysis, special projects, and administrative priorities; develop and manage operating budgets for supplies, equipment, furniture, and technology.
• Coordinate meetings, travel, events, and logistics for staff and volunteers.
• With hiring managers and HR, support recruitment, interviews, onboarding, and offboarding.
• Manage office space planning, reconfigurations, facilities, budgeting, procurement, and maintenance across all locations; partner with the Real Estate Department on lease negotiations and other real estate matters.
• Oversee certificates of insurance, vendor documentation, and event-related compliance requirements.
• Manage Chapter mail, donation processing, sponsorships, invoices, payments, and check handling activities.
• Serve as the primary liaison between the Chapter, home office, and IT vendors; coordinate training and implementations; manage technology inventory, lifecycle planning, procurement, and new hire equipment provisioning.
• Manage Chapter records, contracts, vendor relationships, bid processes, and purchasing agreements.
• Support the Executive Director and department leaders in administering Board and committee activities, including logistics, materials, and meeting minutes.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Three or more years of operations, office management, or administrative support experience.
• Bilingual Spanish-English preferred.

Knowledge, Skills and Abilities

• Experience managing budgets and financial processes.
• Strong organizational skills with the ability to work independently and ensure accuracy and attention to detail.
• Strong interpersonal, verbal, and collaboration skills, with the ability to build relationships and work effectively across teams.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), databases, Google Workspace, and standard office technology.
• Strong written communication skills, including business correspondence, meeting documentation, and minute-taking.
• Ability to travel up to 15%, including occasional overnight and air travel; valid driver’s license, reliable transportation, and acceptable driving record required.
• Ability to work occasional evenings and weekends as needed.
• Ability to lift and transport materials weighing up to 25 pounds.

Title: Operations Manager

Position Location: Phoenix, AZ

Full time

Position Grade & Compensation: Grade 205. The Alzheimer's Association’s good faith expectation for the salary range for this role is between $55,000 – 65,000.

Reports To: Executive Director

Who We Are

The Alzheimer’s Association is the leading voluntary health organization in Alzheimer’s care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia– by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

The Alzheimer’s Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research — our investments today will lead to breakthroughs tomorrow.

At the Alzheimer’s Association, our employees are at the core of all we do. Our network of more than 1,750 employees across the United States makes a difference each and every day for those impacted by Alzheimer’s and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer’s, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website www.alz.org/jobs to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association®, we believe that diverse perspectives are critical to achieving health equity — meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer’s and dementia.

The Alzheimer’s Association commitment remains steadfast in engaging all communities in our full mission. The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. Please click for more information.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.