Executive Admin Asst - Technology Team

Randstad USA; Saint Paul (MN); Hybrid; USD 41,000 - 45,000; Full time

Benefits offered by this job

Medical, prescription, dental, vision

AD&D and life insurance

401K plan

Short-term disability

Job summary

Randstad USA is seeking a Senior Administrative Business Partner Specialist to support the CISO and two Directors in a hybrid environment. The role offers a contract-to-permanent pathway, with a minimum in-office presence required three days per week in Minnesota.

You should bring 4+ years of executive administrative experience, strong calendar skills, and the ability to anticipate priorities while handling confidential information.

Qualifications

• 4+ years of executive administrative support experience.
• Proactive calendar management for senior leaders.
• Ability to manage complex priorities in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Perform moderately complex administrative duties with strong organizational skills.
• Proactively manage calendars for the CISO and two Directors, resolving conflicts and prioritizing meetings.
• Support inbox management, monitor communications, and respond on behalf of leaders when appropriate.
• Anticipate upcoming meetings and deadlines; coordinate agendas and pre-work.
• Prepare, edit, and organize correspondence, reports, and presentations.
• Coordinate administrative projects, events, and offsites to improve engagement.
• Execute event coordination, especially during Cyber Awareness Month.
• Own calendar management for Directors and prepare for upcoming events.
• Flag important emails and take meeting notes.

Skills

Executive support

Proactivity

Initiative

Execution skills

Event planning

Project coordination

Calendaring

Analytical thinking

Microsoft Teams

Email management

Note taking

Discretion

Confidentiality

Education

Bachelor's degree

Tools

Microsoft Teams

Job description

Are you a highly proactive and organized administrative professional who thrives in a fast-paced, high-accountability environment? A leading financial services organization is seeking a detail-oriented Senior Administrative Business Partner Specialist to serve as the right hand to their CISO along withtwo Directors. This is a dynamic contract role with a highprobability to transition to a permanent position based on performance. The business need is there due to a retirement. We are looking for someone with 4+ years of executive administrative support experience who is adept at anticipating needs and managing complex priorities. If you are eager to contribute beyond traditional administrative tasks, gain exposure to senior leadership in the critical field of cybersecurity, and grow as a valued partner within a hybrid work environment, Local candidates who can commit to a minimum of three days per week in the office are required.

salary: $30 - $33 per hour

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

• Perform moderately complex administrative duties requiring excellent organizational skills, sound judgment, and knowledge of organizational policies, procedures, and priorities.
• Proactively manage calendars for the CISO and two Directors, exercising judgment to resolve conflicts, sequence meetings appropriately, and protect time for priority work.
• Support inbox management by monitoring communications, identifying time-sensitive items and action requests, tracking follow-ups, and responding on behalf of leaders when appropriate.
• Regularly look ahead to anticipate upcoming meetings, deadlines, and preparation needs; ensure leaders are prepared through timely coordination of agendas, materials, and pre-work.
• Prepare, edit, and organize correspondence, meeting materials, reports, presentations and documentation with general direction from supported leaders.
• Coordinate and independently execute administrative projects, department-level events, offsites, and recognition activities in support of team engagement and operational effectiveness.
• Execute the coordination of events and team activities, especially during Cyber Awareness Month in October.
• Own managing the Director's calendar, including helping him prepare for upcoming events.
• Flag important emails and take meeting notes.

Skills

• Executive Administrative Asst (3 years of experience is required)
• Proactiveness (4 years of experience is preferred)
• High Level of Initiative (4 years of experience is preferred)
• Execution skills
• Event Planning
• Project Coordination
• Calendaring (4 years of experience is required)
• Analytical Thinking
• Microsoft Teams (4 years of experience is required)
• Email Management (4 years of experience is required)
• Professionial
• Taking meeting note experience (4 years of experience is required)
• Ability to be discreet
• Ability to be confidential

Qualifications

• Years of experience: 4 years
• Experience level: Experienced

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

Equal Opportunity Employer

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Inclusion Statement

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

Open Posting Period

This posting is open for thirty (30) days.

Experience

• Experienced
• 4 years

Education

• Bachelors