Executive Admin Assistant – Finance Office & Records

The Chronicle Of Higher Education, Inc.; Washington (Washington County); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health, vision, and dental coverage

Retirement plan

Generous leave time

Tuition benefit programs

Job summary

Washington & Jefferson College is seeking a highly organized Administrative Assistant to support the Business & Finance division. This role provides executive support to the Vice President for Business & Finance and assists with Accounts Payable, Student Accounts, and daily office operations.

You will be the primary point of contact for students, families, faculty, staff, vendors, and partners, ensuring efficient processing and confidentiality in a fast-paced college environment.

Qualifications

• High School diploma required; associate degree preferred.
• 3+ years of progressively responsible administrative support experience.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Ability to maintain confidentiality and exercise professional judgment.
• Experience in higher education or finance environments preferred.

Responsibilities

• Serve as the primary front-office coordinator for the Business & Finance division.
• Provide exceptional customer service to students, families, faculty, staff, vendors, and visitors.
• Coordinate administrative workflows and support efficient office operations across the division.
• Assist with Accounts Payable, Student Accounts, travel arrangements, expense reimbursements, and executive communications.

Skills

Microsoft Office Suite

Customer service

Organization

Communication

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

ERP systems

Financial software

Student information systems

Job description

Washington & Jefferson College is seeking a highly organized Administrative Assistant to support the Business & Finance division. This role provides executive support to the Vice President for Business & Finance and assists with Accounts Payable, Student Accounts, and daily office operations.

You will be the primary point of contact for students, families, faculty, staff, vendors, and partners, ensuring efficient processing and confidentiality in a fast-paced college environment.